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Receptionist jobs in Ottawa, ON

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    • We are seeking a dynamic and professional, bilingual Real Estate Law Firm Receptionist to serve as the welcoming face of our legal practice.
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    • Employment Status Full-time permanent.
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    • Primarily evening shifts 4-8pm and/or weekends 9am to 4pm.
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    • View all Coldwell Banker First Ottawa Realty jobs - Ottawa jobs - Administrative Assistant jobs in Ottawa, ON
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Job Post Details

Bilingual Real Estate Law Firm Receptionist - job post

Stephane Cote Professional Corporation
2052 St. Joseph Boulevard, Ottawa, ON K1C 1E6
$37,500–$45,000 a year - Permanent, Full-time

Job details

Pay

  • $37,500–$45,000 a year

Job type

  • Permanent
  • Full-time

Location

2052 St. Joseph Boulevard, Ottawa, ON K1C 1E6

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Life insurance
  • Disability insurance
  • Extended health care
  • On-site parking

Full job description

Job Overview

We are seeking a dynamic and professional, bilingual Real Estate Law Firm Receptionist to serve as the welcoming face of our legal practice. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure the smooth daily flow of the office. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle a fast-paced environment with enthusiasm and precision. This paid position offers an exciting opportunity to be an integral part of a dedicated legal team committed to delivering outstanding client service.

Duties

  • Greet clients, visitors, and vendors with professionalism and warmth, creating a positive first impression
  • Manage multi-line phone systems, directing calls efficiently and courteously while maintaining clear communication
  • Handle scheduling for meetings and appointments, coordinating calendars for attorneys and staff
  • Perform data entry tasks accurately using Microsoft Office, Google Workspace and specialized legal software such as Unity and PC Law
  • Maintain organized filing systems both digitally and physically, ensuring easy retrieval of documents
  • Support clerical tasks including managing incoming and outgoing mail, and updating client records
  • Provide excellent customer support by addressing/directing inquiries promptly and professionally, whether in person or via phone or email
  • Maintain front desk appearance and ensure all office supplies are stocked and organized for efficiency

Qualifications

  • Proven office experience with a strong background in administrative support within a law office environment
  • Exceptional customer service skills with a focus on phone etiquette and client relations
  • Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic computer skills
  • Experience with data entry, filing systems, and clerical procedures in a legal office setting preferred
  • Familiarity with multi-line phone systems and front desk operations required
  • Strong organizational skills with the ability to multitask effectively in a fast-paced environment
  • Attention to detail for maintaining accurate records
  • Knowledge of PC Law is highly desirable
  • Bilingualism is a desirable asset.

Join our team as a Real Estate Law Firm Receptionist where your energy, organizational prowess, and dedication will help us deliver exceptional legal services while fostering a welcoming environment for clients. This paid role offers valuable experience in the legal field along with opportunities for growth within our supportive office community.

Pay: $37,500.00-$45,000.00 per year

Benefits:

  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off

Work Location: In person

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