Peoplesoft jobs in Edmonton, AB

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of 1 year plus 1 day.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Department of Family Medicine is seeking a proactive, organized, and collaborative Department Coordinator to join our operations team. Working alongside a fellow Department Coordinator, you will operate as a cohesive team to provide seamless administrative support for HR functions to a wide range of stakeholders, including the Operations Lead, Academic Department Chair, faculty, staff, and students.

If you thrive in a multifaceted environment, possess exceptional attention to detail, and want to contribute to a collaborative team that directly impacts healthcare education and research, we encourage you to apply.

As the Department Coordinator, you will balance and share departmental administrative portfolios with a peer Department Coordinator to ensure continuous operational coverage and support. Your responsibilities will bridge human resources administration and committee coordination.

Your core duties will include:

• HR & Appointment Administration: Initiate, review, and track employment contracts and documentation for various positions (NASA, AASUA, student, postdoc, and AMHSP/CARP physicians). Collaborate with supervisors, the HR Partner, and the Finance Partner to develop job postings and manage personnel files.
• Onboarding & Operations: Assist in orienting new employees to the department. Manage day-to-day human resources activities, submit job descriptions for evaluation, arrange interviews
• Committee & Event Support: Partner with the Operations Team to help organize special departmental events, travel, and catering.
• Metrics & Financial Backup: Collect and analyze HR metrics to prepare reports for leadership. Serve as a reliable financial backup for processing expense claims and P-Card reconciliations as needed. Submit manual entry timesheets to Shared Services.

To be successful in this role, you should bring a blend of strong technical administrative skills and exceptional interpersonal abilities.

Minimum Requirements:

• Education: Grade 12 diploma supplemented by an administrative or HR diploma/certificate, or a related post-secondary education.
• Experience: Minimum of three (3) years of progressive administrative experience.
• Technical Skills: Advanced proficiency and demonstrated working knowledge of Microsoft Office Suite, Adobe Acrobat Pro, and Google Workspace.
• Core Competencies: Outstanding organizational, time management, and multi-tasking abilities, with a proven track record of working effectively under minimal supervision. Strong written and verbal communication skills are essential.

Preferred Assets:

• Hands-on proficiency with PeopleSoft (HR/Finance components).
• Previous experience working within a unionized environment or a post-secondary institution.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.