Part Time Administrative Assistant jobs in Aurora, ON

Astra Medical Clinic is seeking a highly organized, detail-oriented, and proactive Medical Office Administrator to join our growing healthcare team. This is an excellent opportunity for someone who enjoys working behind the scenes to ensure the smooth operation of a busy medical practice while supporting physicians and senior management.

Position Details

• Position: Part-Time Medical Office Administrator
• Schedule: Mondays, Wednesdays, and Fridays
• Hours: Approximately 15–20 hours per week (hours may vary slightly based on clinic needs)

Key Responsibilities

• Manage physician billings submitted to the Ontario Ministry of Health (OHIP).
• Process and manage third-party and private insurance billings.
• Reconcile payments, remittances, and cheques to ensure billing accuracy.
• Download, organize, and maintain financial and operational reports.
• Monitor and manage inventory of clinical and medical supplies.
• Manage vaccine inventory received from Public Health, including transporting vaccines between designated locations as required (a reliable vehicle is required for this responsibility).
• Coordinate meetings with pharmaceutical representatives and clinic staff as directed by management.
• Provide administrative support to senior management and assist with day-to-day operational tasks.
• Maintain accurate records while ensuring confidentiality and compliance with privacy regulations.
• Support the clinic team with additional administrative duties as required.

Qualifications

• Previous experience in a medical office or healthcare administrative setting is preferred.
• Experience with OHIP physician billing is considered a strong asset.
• Familiarity with third-party and private insurance billing is an asset.
• Strong attention to detail and excellent organizational skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and the ability to learn new software quickly.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and work independently in a fast-paced environment.
• Professional, reliable, and committed to maintaining patient confidentiality.
• Valid Ontario driver's licence and access to a reliable vehicle are required for vaccine transportation.

What We Offer

• Competitive compensation based on experience.
• Flexible part-time schedule.
• Supportive and collaborative work environment.
• Opportunities for professional growth and development.
• Meaningful work that contributes to high-quality patient care.

If you are a motivated individual who thrives in a dynamic healthcare environment and takes pride in accuracy, organization, and teamwork, we encourage you to apply.

Pay: $20.00-$22.00 per hour

Application question(s):

• How many years of experience do you have as a medical office receptionist?
• Do you have valid driver's license and access to a vehicle?
• Do you have knowledge of Telus PS Suite EMR?

Work Location: In person