Organic Foods jobs in Mississauga, ON

POSITION SUMMARY

The Purchasing Coordinator - Ingredients is responsible for sourcing, negotiating, and managing the supply of all ingredients required for production. Reporting to the VP of Procurement, this role ensures cost-effective purchasing, maintains strong supplier relationships, and secures high-quality materials that meet company standards. The coordinator will also handle forecasting, supplier performance monitoring, logistics coordination, and documentation compliance while working closely with R&D, QA, and Operations teams to support efficient and reliable production.

KEY RESPONSIBILITIES

Ingredient Sourcing and Supplier Management

• Source and qualify suppliers for all required ingredients in collaboration with R&D and QA teams.
• Communicate company expectations regarding quality, delivery, and documentation (Kosher, Organic, Certificates of Insurance, etc.).
• Negotiate pricing, payment terms, and contracts to ensure best value and long-term partnerships.
• Monitor and evaluate supplier performance to ensure ongoing compliance with company standards.

Procurement Operations and Inventory Management

• Forecast ingredient needs for 30/60/90/180 days and ensure timely purchasing.
• Coordinate special ingredient buys for promotions.
• Review daily inventory checks and participate in physical counts at each fiscal period.
• Provide direction and support to inventory replenishment staff, including during vacation relief.
• Monitor delivery schedules and promptly follow up on any outstanding or delayed shipments
• Conducting an analysis of inventory variances discovered following physical stock counts.

Reporting and Systems Management

• Prepare and maintain procurement and forecasting reports.
• Coordinate annual RFQ processes for all relevant ingredients.
• Develop strong knowledge of the company’s accounting and inventory systems.
• Ensure accurate data entry, pricing updates, and supplier information in all systems.

Compliance and Collaboration

• Adhere to all company policies related to Food Safety, Quality, Health & Safety, and Environmental standards.
• Collaborate effectively with internal teams (R&D, QA, Operations) to meet production and quality goals.
• Support continuous improvement initiatives within the procurement function.

REQUIRED QUALIFICATIONS

• 1-3 years of procurement experience, focused on ingredient sourcing (e.g., flour, oil, sugar) within the baking or food manufacturing industry.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory or ERP systems.

PREFERRED QUALIFICATIONS

• Professional certification in Supply Chain or Procurement (e.g., CPP, CPSM, CSCP).
• Strong understanding of commodity markets and ingredient price trends.
• Experience in supplier auditing and approval processes within food manufacturing.
• Knowledge of sustainability and ethical sourcing practices.

SKILLS AND ABILITIES

• Negotiation & Communication: Strong ability to negotiate competitive pricing and terms while maintaining positive supplier relationships.
• Analytical Thinking: Skilled in analyzing market trends, pricing data, and supplier performance to support strategic purchasing decisions.
• Organization & Time Management: Excellent ability to manage multiple projects, prioritize tasks, and meet deadlines efficiently.
• Attention to Detail: High accuracy in documentation, forecasting, and compliance with food safety and quality standards.
• Problem-Solving: Proactive in identifying supply chain risks and developing effective solutions.
• Collaboration: Strong team player with the ability to work cross-functionally with R&D, QA, Operations, and Finance teams.
• Adaptability: Able to work effectively in a fast-paced, changing environment with evolving business needs.

PHYSICAL DEMANDS

• Ability to work in both office and production environments.
• Occasional walking, standing, and lifting up to 25 lbs. during inventory or inspections.
• May require occasional weekend or extended hours during inventory periods.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• Dental care
• Life insurance
• Vision care

Work Location: In person