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Office jobs in St. John's, NL

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    • Support general office administration as needed.
    • High school diploma or equivalent; an associate or bachelor’s degree in business administration, Office…
    • Engage Customers: Manage inbound calls with confidence and make proactive outbound calls to attract new business and promote our offerings.
    • Proven experience in office management or a similar administrative role.
    • The Executive Assistant provides high-level administrative support to the Business Unit…
    • Coordinate hiring for trades and office roles across Atlantic Canada.
    • Diploma or degree in Human Resources or related field.
    • HR recruitment: 3 years (required).
    • Manage reception switchboard; answer and direct incoming calls from internal and external sources.
    • Process, sort and distribute incoming and outgoing courier…
    • The Office Administrator will primarily be involved with daily administrative duties such as reception, coordinating deliveries/mailings, answering phones and…
    • Completion of a degree in Civil Engineering, Contract/Construction Law, or a related discipline or a combination of education, training and experience deemed…
    • Answer incoming telephone calls and emails confidently to provide answers to general inquiries.
    • Perform real estate administrative tasks such as updating…
    • Assist with administrative tasks such as filing, data entry, and maintaining office supplies.
    • Manage multi-line phone systems to handle incoming calls, answer…
  • View similar jobs with this employer
    • Manage incoming and outgoing telephone calls, including coverage for other offices.
    • Reporting to the Construction Director, Newfoundland, the Office…
    • Serve as the primary reception contact, professionally greeting visitors, answering incoming phone calls, and creating a positive experience for employees,…
    • Support administrative projects and perform other duties as assigned to ensure smooth office workflow.
    • Prior clerical or administrative experience, especially…
    • Receive incoming calls for the office, provide information as required, direct call(s) to appropriate individuals and schedule meetings on their behalf.
    • Prior administrative experience in an office setting is preferred.
    • Manage administrative tasks such as photocopying, faxing, mailing, and inventory management.
    • Support administrative tasks such as proofreading documents, managing correspondence, and maintaining office supplies.
    • Job Types: Full-time, Part-time.
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Job Post Details

Administrative Assistant - job post

VIPOND INC. | FIRE-TECH
3.7 out of 5 stars
51 Sagona Ave, Mount Pearl, NL A1N 4P9
$18–$22 an hour - Full-time

Job details

Pay

  • $18–$22 an hour

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

51 Sagona Ave, Mount Pearl, NL A1N 4P9

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Employee assistance program
  • Profit sharing
  • RRSP match

Full job description

At Vipond | Fire-Tech, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.

Our team of approximately 1,100 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics, integrity and professionalism, while providing cost-effective solutions for all their fire protection and security needs. For more information about Vipond, please visit us at www.vipond.ca

Vipond | Fire-Tech is one of the largest third-party suppliers of Fire Alarm, Sprinkler Systems, Fire Suppression, and other life safety systems in Newfoundland and Labrador

Key Responsibilities

Accounts Receivable (AR):

  • Prepare and issue customer invoices
  • Apply payments and reconcile accounts
  • Monitor aging reports and follow up on outstanding balances
  • Investigate and resolve billing discrepancies

Collections:

  • Contact customers regarding overdue accounts (phone and email)
  • Maintain accurate documentation of collection efforts
  • Work with customers to arrange payment plans when necessary
  • Escalate accounts as appropriate

Accounts Payable (AP):

  • Process vendor invoices accurately and in a timely manner
  • Reconcile vendor statements and resolve discrepancies

Administrative Support:

  • Maintain organized financial records and filing systems
  • Assist with month-end procedures
  • Support general office administration as needed

Qualifications

  • Experience with AR, AP, and collections required High school diploma
  • Post-secondary education Business Administration, Office administration or related field would be ideal
  • Excellent computer skills
  • Strong attention to detail and accuracy
  • Excellent communication and customer service skills
  • Ability to work independently and manage priorities effectively

Work Location: In Office, Mount Pearl, NL

Job Type: Full-time

Benefits:

  • Competitive Compensation
  • Annual Bonus
  • Dental care
  • Health care
  • Profit sharing plan
  • Pension Plan
  • ESOP Plan
  • Employee Assistance Plan
  • Learning and Development opportunities
  • Employee Discounts
  • On-Site Parking
  • Career growth opportunities

Schedule:

  • Full time – Monday to Friday
  • Work Location: Mount Pearl, NL Office

Skills required:

Computer skills – Outlook, Microsoft Office, Excel,

Salary: $18.00-$22.00 per hour

Flexible Language Requirement:

  • English required

Education:

  • High school diploma or equivalent; an associate or bachelor’s degree in business administration, Office Management, or a related field is preferred.

Background Check Requirements:
As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:

  • Criminal Background Check

Reference Check

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care

Work Location: In person

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