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Office Manager jobs in Ottawa, ON

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    • Experience working in medical offices.
    • We are seeking a dynamic and highly organized Manager of Medical Offices, across 3 sites to lead and oversee the daily…
    • The Business Services Coordinator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve…
    • This role combines office management and administrative responsibilities with regional leadership for facilities, security, and infrastructure across our 3 U.S.…
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    • Complete office services such as office filing and archiving.
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    • The Manager, Branch Administrator fulfils a leadership role in the branch providing operational and administrative support to Advisor teams.
    • We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.
    • Knowledge of office as well as the broader university academic units, departments, and divisions.
    • Knowledge of office productivity software and databases,…
    • Book offices for visiting guests.
    • The main duties of the Administrator, Office Services are to handle the distribution of mail and to perform administrative…
    • The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and…
    • Bachelor's degree and 4+ years of experience in office management or administrative roles (startup or tech environment preferred).
    • This position follows a hybrid work schedule with a minimum of 2 days onsite, though this requirement may vary based on business and operational needs.
    • Previous experience in office management, administrative support, or a similar role, preferably in a healthcare or mental health setting.
    • Based in Ottawa, Ontario, the Office Administrator will report to the Office Manager and will have a wide range of duties which ultimately focus on…
    • General office administrative skills (i.e., faxing, scanning, photocopying).
    • Maintain the front office and waiting room welcoming.
    • Maintain organized administrative records and documentation to support efficient office operations.
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Family Medicine Office Manager
Evergreen Family Health Centre
Ottawa, ON
$25–$27 an hour
Fixed term contract, Part-time, Contract, Permanent, Full-time
Apply now

Job details

$25–$27 an hour
On-site parking
Fixed term contract, Part-time, Contract, Permanent, Full-time
Ottawa, ON

Full job description

Overview

ONLY APPLY IF YOU HAVE A MANAGERIAL MEDICAL OFFICE EXPERIENCE

We are seeking a dynamic and highly organized Manager of Medical Offices, across 3 sites to lead and oversee the daily operations of our healthcare facility’s administrative and clinical functions. This role is essential in ensuring a smooth, efficient, and patient-centered environment by managing staff, coordinating medical and administrative processes, and maintaining compliance with healthcare standards. The ideal candidate will bring a proactive approach, exceptional leadership skills, and a passion for delivering outstanding healthcare support.

Minimum of 2-3 years of experience is essential as a medical office manager

Duties

  • Supervise and coordinate the activities of medical office staff
  • Oversee patient scheduling, workflow, registration and check-in procedures to ensure a seamless patient experience
  • Manage electronic medical records systems (EMRs), ensuring accuracy, confidentiality, and compliance with HIPAA regulations
  • Collaborate with medical professionals to facilitate smooth clinic operations and support clinical workflows
  • Monitor and control office budgets, supplies, and equipment to optimize operational efficiency
  • Implement human resources policies including hiring, training, performance evaluations, and staff development
  • Ensure adherence to medical terminology standards and hospital or clinic protocols for patient care documentation
  • Maintain compliance with healthcare regulations and accreditation standards while fostering a positive work environment
  • Ability to bill and manage billings and corrections - deep understanding of OHIP billing codes
  • Support admin staff in the day to day running of the offices

Skills

  • Extensive experience with medical office management systems such as PS suite, ensuring accurate and secure documentation
  • Strong knowledge of medical terminology
  • Proven supervising experience in healthcare settings with the ability to lead diverse teams effectively
  • Familiarity with budgeting processes, Inventory control, financial management and resource allocation within a healthcare context
  • Manage all OHIP, tracking third party Billings and basic payroll preparation
  • Experience working in medical offices
  • Excellent communication skills to liaise effectively with staff, patients, vendors, and external agencies
  • Ability to adapt quickly to evolving healthcare regulations and technological advancements
  • Nursing background will be an advantage
  • Administrative background is essential
  • Familiar with managing referrals and billings for specialists

Join us in shaping a healthcare environment that prioritizes excellence in patient care through strong leadership and innovative operational strategies. We are committed to supporting your professional growth while fostering a vibrant workplace dedicated to making a difference.

Pay: $25.00-$27.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

  • On-site parking

Work Location: In person

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