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Office Assistant jobs in Durham District, ON

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    • Manage office administration and filing systems.
    • Dispatch service technicians and manage daily schedules.
    • Prepare, process, and track customer invoices.
    • Previous experience in a receptionist, administrative assistant, customer service or office support role.
    • Strong proficiency with Microsoft Office, including…
    • Tech-savvy with an openness to leveraging new tools, including AI, to improve efficiency and outcomes.
    • Review, modify and prepare moderately complex templates,…
    • You must be computer literate including Microsoft Office products and be able to learn clinically relevant computer software for scheduling and billing purposes…
    • At times, may be required to research, prioritize, and follow up on incoming issues and concerns addressed to the VPs, including those of a confidential or…
    • Prepare and track confidential employee documents, including performance appraisals, merit increase reviews, leave requests, and disciplinary actions.
    • Specific responsibilities include: research and information gathering; responding to inquiries; assisting with projects and miscellaneous requests; proofreading…
    • Monitor office and site supply inventory.
    • Track, update, and distribute controlled documents including drawings, procedures, work packages, and revisions.
    • Perform clinical support tasks, including preparing vaccines and assisting physicians with required procedures.
    • Evening and Saturday may be required sometimes.
    • Assist with event coordination and planning, including booking confirmations and vendor communications.
    • Support event coordination tasks, including preparing…
    • Complete administrative functions including bank deposits, invoice processing, supporting A/R, maintaining office email and mail, preparing estimates for…
    • Coordinate communication across multiple stakeholders including clinics, pharmacies, and internal departments to verify coverage eligibility and support…
    • Must be available to work year-round in all seasons, including summer, fall, winter, and spring.
    • Maintain inventory records and support office operations.
    • Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits, paid 100% by the employer.
    • Medical office: 1 year (preferred).
    • Previous experience in a medical office setting is preferred.
    • Knowledge of front desk operations within a medical office…
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Job Post Details

Office Administrator / Dispatcher / Accounts Receivable - job post

Tracey Refrigeration INC
Oshawa, ON L1J 8M8
$20–$26 an hour - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $20–$26 an hour

Job type

  • Full-time

Location

Oshawa, ON L1J 8M8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Life insurance
  • Company pension
  • RRSP match
  • Casual dress
  • Extended health care

Full job description

We are a growing industrial refrigeration service company seeking a highly organized and detail-oriented professional to join our office team. This role is ideal for someone who thrives in a fast-paced service environment and has strong experience in dispatching, invoicing, and collections.

Key Responsibilities

  • Dispatch service technicians and manage daily schedules
  • Prepare, process, and track customer invoices
  • Handle accounts receivable, collections, and credit follow-ups
  • Maintain accurate customer records and payment histories
  • Perform bookkeeping and basic accounting functions
  • Manage office administration and filing systems
  • Communicate professionally with customers, technicians, and management
  • Assist with monthly reporting and job costing as required

Required Qualifications

  • Minimum 5 years experience in a similar role
  • Strong background in dispatching, invoicing, and collections
  • Experience with bookkeeping and accounting
  • Office administration experience in a service-based business
  • Collections & Credit Management Certificate (or equivalent training)
  • Proficiency in accounting/dispatch software (QuickBooks, Jobber, or similar)
  • Strong organizational, communication, and time-management skills
  • High attention to detail and accuracy

What We Offer

  • Competitive salary based on experience
  • Stable, long-term career opportunity
  • Supportive team environment
  • Opportunity to grow with a respected industrial service company

Job Type: Full-time

Pay: $20.00-$26.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Company pension
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • RRSP match
  • Vision care

Work Location: In person

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