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Office Assistant jobs in Durham District, ON

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    • Prepare, review, and process all paperwork related to vehicle sales, including bills of sale, contracts, title work, and deal jackets.
    • Assist in collection and submission of notices, including N9’s.
    • Encourage and promote online leasing process for applications including deposits, pre-authorized…
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    • You will be working with vendors both within and external to Kinark (including staff) for matters related to accounts payable and receivable, purchasing and…
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    • Purchase office supplies as required;
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    • Prepare and track confidential employee documents, including performance appraisals, merit increase reviews, leave requests, and disciplinary actions.
    • Must be available to work year-round in all seasons, including summer, fall, winter, and spring.
    • Maintain inventory records and support office operations.
    • Orders, stock, and distribute office and medical supplies.
    • Performs a range of basic office support activities for the pain clinic, such as answering phones and…
    • Log expenses for billing and maintain accurate financial and office records and filing systems, including supporting the office team with organizing filing…
    • Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations.
    • Prior administrative experience in healthcare or office environments demonstrating reliability and professionalism.
    • Well organized with the ability to record keep.
    • To provide prompt and superior customer service at the retail postal outlet.
    • Excellent communication, organization, and problem-solving skills is non-negotiable.
    • Must have some kind of medical Training (MOA, Lab tech etc..). .
    • Understanding of general or post office accounting systems.
    • Training and/or experience interacting with the public in a retail and/or service environment,…
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Job Post Details

Business office administrator - job post

Durham Kia
3.2 out of 5 stars
550 Taunton Road West, Oshawa, ON
$55,000–$65,000 a year - Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $55,000–$65,000 a year

Job type

  • Full-time

Location

550 Taunton Road West, Oshawa, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • On-site parking

Full job description

Durham Kia is seeking an organized, detail-oriented Business Office Administrator to join our team in Oshawa. This role is central to our dealership's operations, ensuring vehicle sales are processed accurately, efficiently, and in full compliance with lender and regulatory requirements. The ideal candidate is comfortable managing paperwork under deadline pressure, communicating with financial institutions, and keeping multiple deals moving smoothly at once.

Key Responsibilities

  • Prepare, review, and process all paperwork related to vehicle sales, including bills of sale, contracts, title work, and deal jackets
  • Submit deals to lenders and banks for financing approval; follow up to ensure timely funding
  • Communicate regularly with lenders, credit unions, and other financial institutions to resolve stipulations, discrepancies, or missing documentation
  • Verify accuracy of contracts, pricing, rebates, and financing terms before submission
  • Track deal status from sale to funding, flagging and resolving any holds or delays
  • Coordinate with sales staff, finance managers, and the accounting department to keep deals on schedule
  • Ensure compliance with OMVIC regulations, lender guidelines, and dealership policies
  • Handle Service Ontario paperwork, plate transfers, payoffs, and lien releases as needed

Qualifications

  • Prior experience in a dealership business office, F&I department, or similar administrative/finance role preferred
  • Familiarity with and lender portals
  • Strong attention to detail and comfort working with numbers and legal documents
  • Excellent organizational and time-management skills
  • Clear, professional communication skills, both written and verbal
  • Ability to multitask and prioritize in a fast-paced environment
  • High school diploma required; additional education or certification in business/finance a plus

What We Offer

  • Competitive pay
  • Health benefits, paid time off.
  • Opportunity for growth within a busy, established dealership team in Durham Region

Pay: $55,000.00-$65,000.00 per year

Benefits:

  • Dental care
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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