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Office Administrator jobs in Ottawa, ON

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    • Collaborate with medical professionals to facilitate smooth clinic operations and support clinical workflows.
    • Experience working in medical offices.
    • Minimum two years dental administrator experience and Abeldent knowledge an asset.
    • Friendly office with excellent clientele and superb long-term staff.
    • This vital role ensures smooth daily operations by providing exceptional clerical support, managing communications, and maintaining organized records.
    • Maintain an adequate inventory of office and kitchen supplies.
    • Help manage and maintain the office telephone and voice mail system.
    • Build and maintain collaborative relationships with patients, staff, healthcare partners, and community institutions.
    • Coordinate and schedule internal and external meetings, appointments and team social events.
    • Interact with external clients regularly by telephone and email.
    • View all MNP jobs - Ottawa jobs
    • Salary Search: Administrative Assistant salaries in Ottawa, ON
    • See popular questions & answers about MNP
    • This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
    • Oversee and maintain accountability for office capital purchases and equipment.
    • Serve as the regional operations lead for the United States and Canada across…
    • Recognition awards, appreciation events, and a supportive, collaborative work culture.
    • 15+ vacation days and hybrid work flexibility.
    • Recognition awards, appreciation events, and a supportive, collaborative work culture.
    • 15+ vacation days and hybrid work flexibility.
  • View similar jobs with this employer
    • Complete office services such as office filing and archiving.
    • This is a full-time, in-office position and requires working from our Ottawa office five days per…
    • Coordinate and facilitate complex internal and external meetings, including large-scale all-hands calls, tech forums, and senior leadership summits, ensuring…
    • Experience working within an office with accounting functions.
    • Stocking in of New and Used Vehicles.
    • Prepare Cheque as requested by Controller.
    • Ensure all internal and external employment standards are met in the branch.
    • Identify training needs and implement solutions to fill gaps by using tools and…
    • This subdivision accounts for 147 residential units of various blend, and a commercial block sited on a ±12.5 ha parcel.
    • Immediate health and dental benefits.
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Career Resources:

Family Medicine Office Manager
Evergreen Family Health Centre
Ottawa, ON
$25–$27 an hour
Fixed term contract, Part-time, Contract, Permanent, Full-time
Apply now

Job details

$25–$27 an hour
On-site parking
Fixed term contract, Part-time, Contract, Permanent, Full-time
Ottawa, ON

Full job description

Overview

ONLY APPLY IF YOU HAVE A MANAGERIAL MEDICAL OFFICE EXPERIENCE

We are seeking a dynamic and highly organized Manager of Medical Offices, across 3 sites to lead and oversee the daily operations of our healthcare facility’s administrative and clinical functions. This role is essential in ensuring a smooth, efficient, and patient-centered environment by managing staff, coordinating medical and administrative processes, and maintaining compliance with healthcare standards. The ideal candidate will bring a proactive approach, exceptional leadership skills, and a passion for delivering outstanding healthcare support.

Minimum of 2-3 years of experience is essential as a medical office manager

Duties

  • Supervise and coordinate the activities of medical office staff
  • Oversee patient scheduling, workflow, registration and check-in procedures to ensure a seamless patient experience
  • Manage electronic medical records systems (EMRs), ensuring accuracy, confidentiality, and compliance with HIPAA regulations
  • Collaborate with medical professionals to facilitate smooth clinic operations and support clinical workflows
  • Monitor and control office budgets, supplies, and equipment to optimize operational efficiency
  • Implement human resources policies including hiring, training, performance evaluations, and staff development
  • Ensure adherence to medical terminology standards and hospital or clinic protocols for patient care documentation
  • Maintain compliance with healthcare regulations and accreditation standards while fostering a positive work environment
  • Ability to bill and manage billings and corrections - deep understanding of OHIP billing codes
  • Support admin staff in the day to day running of the offices

Skills

  • Extensive experience with medical office management systems such as PS suite, ensuring accurate and secure documentation
  • Strong knowledge of medical terminology
  • Proven supervising experience in healthcare settings with the ability to lead diverse teams effectively
  • Familiarity with budgeting processes, Inventory control, financial management and resource allocation within a healthcare context
  • Manage all OHIP, tracking third party Billings and basic payroll preparation
  • Experience working in medical offices
  • Excellent communication skills to liaise effectively with staff, patients, vendors, and external agencies
  • Ability to adapt quickly to evolving healthcare regulations and technological advancements
  • Nursing background will be an advantage
  • Administrative background is essential
  • Familiar with managing referrals and billings for specialists

Join us in shaping a healthcare environment that prioritizes excellence in patient care through strong leadership and innovative operational strategies. We are committed to supporting your professional growth while fostering a vibrant workplace dedicated to making a difference.

Pay: $25.00-$27.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

  • On-site parking

Work Location: In person

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