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Office Administrator jobs in Ottawa, ON

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    • Other day to day office operations.
    • 3-5 years’ office experience a plus.
    • This role is essential in ensuring smooth office operations and supporting our staff…
    • You will lead monthly expense reconciliations, prepare and submit critical corporate government remittances (HST, Corporate Tax, EHT, WSIB), and organize year-…
    • Modern office located in downtown Ottawa.
    • Executive support occasionally requires flexibility outside of standard business hours for urgent matters.
    • Coordinate communications with staff, volunteers, consultants, and external stakeholders.
    • Minimum two years of administrative experience, preferably in a non-…
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    • Compensation provided for using, not obtaining, the rating.
    • As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to…
    • Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.
    • Annual performance award up to 5%.
    • Perform daily opening and closing office procedures as assigned.
    • > 1 years of experience in an office administrative environment.
    • Position: Full Time | Office Based.
    • Compensation: $90,000 - $130,000 base salary plus performance incentive, comprehensive benefits and RRSP matching.
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    • Monitor and order office supplies, ensuring adequate inventory levels.
    • We are currently looking for a friendly and reliable Administrative Assistant/ Clinic…
    • Recognition awards, appreciation events, and a supportive, collaborative work culture.
    • 15+ vacation days and hybrid work flexibility.
    • Recognition awards, appreciation events, and a supportive, collaborative work culture.
    • 15 vacation days and hybrid work flexibility.
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Job Post Details

Bilingual Office Administrator - job post

Atlas-Apex Roofing (Ottawa) Inc.
3.3 out of 5 stars
775 Taylor Creek Drive, Ottawa, ON
$50,000–$70,000 a year - Permanent, Full-time

Job details

Pay

  • $50,000–$70,000 a year

Job type

  • Permanent
  • Full-time

Location

775 Taylor Creek Drive, Ottawa, ON

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Company pension
  • Extended health care

Full job description

Company Overview

Atlas-Apex Roofing Inc. is a leading commercial/industrial roofing contractor with operations throughout Canada. With over 98 years of experience in the roofing business our success is measured on our ability to perform for our clients. Atlas-Apex has harnessed the power of technology, innovation and experience to provide the most comprehensive roofing program in the country.

Summary

We are seeking a Bilingual Office Administrator to join our dynamic team at Atlas-Apex Roofing. This role is essential in ensuring smooth office operations and supporting our staff across various functions. Located in Canada, this position plays a crucial role in maintaining our commitment to exceptional service and operational efficiency.

Responsibilities

  • Answering phone calls
  • Responding to general inquiries - email and mail
  • Provide daily updates and correspondence with client base as needed
  • Opening and sorting mail
  • Matching packing slips and coding invoices
  • Entering information and creating accurate work orders utilizing our proprietary Customer Relationship Management programs (POS and ERS)
  • Assisting with all Service Department needs related to customer service, supporting account managers, general administration and senior management
  • Proofreading and formatting of service-related quotations and reports
  • Managing online reports of completed work
  • Preparing and scheduling courier and other postal correspondence
  • Putting together and editing correspondence, reports, and presentations
  • Reconciling, organizing and filing invoices and statements
  • Working with the Finance department. Basic payroll duties (data entry, verifying and submitting payroll)
  • Facilitating new employee orientations, client specific training, and office/warehouse safety inspections
  • Sharing workloads with other service staff when necessary
  • Creating and assisting with customer contracts
  • Managing online reports of completed work
  • General office maintenance
  • Other day to day office operations

Skills/ Qualifications

  • High school diploma a must
  • Fluent in both English and French a must
  • 3-5 years’ office experience a plus
  • Accuracy and attention to detail is a must
  • Good oral and written communication skills
  • Ability to understand and carry out instructions provided in written, oral, or diagram form and deal with problems in a creative manner.
  • Ability to relate well to all kinds of people, can build constructive and effective relationships using diplomacy and tact
  • Must be a self-motivated person with the ability to work at fast paced professional level
  • Computer literacy with proficiency in MS Office (Excel, Word, Outlook)

We Offer

  • Competitive wages –based upon experience
  • A comprehensive benefit program for you and your family
  • Extensive safety training
  • A culture that is built on teamwork, diversity and passion for success
  • Opportunities are available throughout the company for talented, experienced and advancement-driven individuals

If you are ready to contribute to a thriving team and grow your career in a supportive environment, we invite you to apply for the Office Administrator position at Atlas-Apex Roofing today!

Job Types: Full-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Benefits:

  • Company pension
  • Dental care
  • Extended health care
  • Vision care

Work Location: In person

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