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Medical Secretary jobs in Durham District, ON

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    • Maintaining accurate attendance records for payroll submission and processing data in relation to shift schedules by daily and weekly review of related…
    • Proven excellent interpersonal skills and effective oral/written communication skills.
    • Demonstrated excellent organizational, time management, prioritization,…
    • Candidate should demonstrate excellent communication, and must possess computer skills, strong organizational, time management and problem-solving skills.
    • This is a full time position located in Ajax (65 Bayly St west, Ajax ON) - it will consist of day shifts/3-4 days in clinic with remainder remotely/37.5hrs.
    • Make outbound calls to patients to schedule, confirm, or update appointments.
    • The successful candidate will be comfortable managing continuous phone activity…
    • Schedule and confirm appointments using ClearDent.
    • Knowledge of ClearDent software is an asset.
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    • Strong knowledge of medical terminology related to eye care and general healthcare practices.
    • Familiarity with electronic medical records systems, particularly…
    • Schedule and confirm appointments for patients with our office and for specialist appointments including arranging transportation to the clinic.
    • Handle phone systems to answer calls, respond to inquiries, and relay messages promptly.
    • Previous experience in a medical office setting is preferred.
    • We are a multidisciplinary clinic looking to hire a friendly, outgoing and motivated individual with Physiotherapy Assistant training/experience as well as some…
    • You must be computer literate including Microsoft Office products and be able to learn clinically relevant computer software for scheduling and billing purposes…
    • Oversee the daily operations of the dental office, verify and send insurance claims, manage collections, schedule appointments and strive to achieve operational…
    • Scheduling patient appointments and ensuring practitioners stay on schedule by notifying of patients arrival.
    • Completing photocopy of medical notes requests for…
    • We are currently seeking a compassionate Medical Receptionist with experience in a Doctor's office for our busy, friendly family practice and walk-in clinic in…
    • Optimize the daily appointment schedule to ensure full utilization with minimal gaps.
    • Experience with dental software programs is required.
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Job Post Details

(TEMPORARY FULL TIME)SECRETARY - GERIATRIC PROGRAM GTU - job post

Ontario Shores Centre for MHS
700 Gordon St, Whitby, ON L1N 5S9
Full-time

Job details

Job type

  • Full-time

Location

700 Gordon St, Whitby, ON L1N 5S9

Full job description

JOB DESCRIPTION

Ontario Shores Centre for Mental Health Sciences requires an experienced Secretary to provide a range of administrative, secretarial, data analysis, customer service and word processing services to the Geriatric and Neuropsychiatry Program.

Key Duties and Responsibilities:
Include but are not limited to:
  • Providing word processing services to support the staff and work of the unit, by typing a variety of correspondence such as letters, cheques, memoranda, reports, charts, speeches, minutes from handwritten or word processed drafts, and proofreading to ensure accuracy of grammar, spelling and punctuation. Preparing lists, labels and forms. Preparing statistical reports on patient activities.
  • Answering telephone calls and greeting visitors
  • Maintaining appointment calendars, coordinating appointment schedules and making arrangements for travel, accommodation, meetings, conferences, luncheons.
  • Assisting with co-ordination of appointments for patients for tests, consultations and other matters, reporting important patient information as required/directed.
  • Establishing and/or maintaining the patient care unit filing system including patient files, and bring forward system, containing letters, memoranda, reports, minutes, and clients' files.
  • Setting up patient records for new admissions to the unit by completing the necessary clerical functions
  • Receiving, opening, sorting and distributing incoming mail and, where necessary, attaching relevant files/background information prior to distribution. Booking interpreter services, ordering keys and submitting work orders for office moves, telephone and voicemail set up.
  • Performing a variety of clerical tasks such as preparing and submitting attendance reports, maintaining Delegation of Authority files, updating manuals (including policy/procedure), mailing lists, checking invoices, travel claims, ordering and maintaining stock of office supplies, keeping inventory/assets control.
  • Maintaining accurate attendance records for payroll submission and processing data in relation to shift schedules by daily and weekly review of related information (ie. attendance, schedule changes, WSIB claims, absenteeism due to illness, time off, leaves of absence, stat holiday and premium payment records). Identifies discrepancies to Clinical Manager and rectifies records; calculating and recording cumulative total to staff attendance records and preparing related notifications/submissions for HR and Payroll.
  • Maintaining picture boards and patient boards.
  • Responsible to recognize and report patient, staff, and environment safety issues, identify and implement preventative and corrective actions, within the scope of this role.
Requirements:
  • Completion of Grade 12 or recognized equivalent
  • Secretary/Medical Office Administration Diploma strongly preferred
  • Minimum of 3 years secretarial experience and office management within health care.
  • Demonstrated working knowledge of MS Office suite, keyboarding and filing
  • Working knowledge of Meditech an asset
  • Experience with staff scheduling and maintaining attendance records
  • Ability to work with minimal supervision
  • Demonstrated abilities to clearly communicate with staff and patients
  • Demonstrated ability to take initiative
  • Excellent interpersonal skills; Superior time management and organizational skills
  • Ability to use judgement in dealing with requests for information and the release of confidential information; knowledge of medical terminology
  • Ability to perform the physical demands of the position and maintain good attendance.

Open vacancy-1

This is a 12months contract.

Link to OPSEU Wage Table (https://www.ontarioshores.ca/media/1821) - This is part of the OPSEU bargaining unit.

Job Posting Closing: July 13th 2026 at midnight. Please note any job applications after the closing date will not be considered

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