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Medical Secretary jobs in Durham District, ON

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    • Maintaining accurate attendance records for payroll submission and processing data in relation to shift schedules by daily and weekly review of related…
    • View all Ontario Shores Centre for MHS jobs - Whitby jobs - Unit Secretary jobs in Whitby, ON
    • Salary Search: (TEMPORARY FULL-TIME) SECRETARY - GERIATRIC DEMENTIA UNIT (GDU) salaries
    • We are currently seeking a friendly and compassionate Medical Receptionist, with some experience preferred.
    • The ideal candidate is courteous and personable.
    • Minimum keyboarding speed of 45 net words per minute.
    • Medical secretary is also responsible for ensuring on-call schedule for providers is maintained.
    • Experience using POS systems and medical spa booking software (Zenoti experience is an asset).
    • Modern medical spa with advanced technology.
    • Maintain inventory of medical supplies.
    • Process referrals, requisitions, and medical forms.
    • Answer phone calls and schedule appointments.
    • Familiarity with medical terminology and electronic medical record systems (Universal Scheduling and TELUS eClaims) is considered an asset.
    • Maintain accurate electronic medical records using Velox.
    • Strong knowledge of medical terminology and healthcare procedures.
    • VELOX experience IS A MUST *.
    • Looking for an amazing experienced medical assistant.
    • Excellent communication, organization, and problem-solving skills is non-negotiable.
    • We are seeking a welcoming, organized Dental Receptionist to support the daily operations of a family style dental practice.
    • Support recall system in office.
    • Anticipated hours of work: Approximately 20 hours per week, Monday to Friday, with the schedule varying each week.
    • EMPLOYMENT TYPE: Temporary Full-Time.
    • Physician Support and Report Documentation: Ability to assist physicians with preparing, organizing, and documenting medical reports accurately and efficiently.
    • Patient Scheduling: Call patients to schedule, confirm, and reschedule appointments, and follow up with patients as required.
    • WELL Health Diagnostic Centres welcomes and encourages applications from people with disabilities.
    • Minimum typing speed of 35wpm.
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Job Post Details

(TEMPORARY FULL-TIME) SECRETARY - GERIATRIC DEMENTIA UNIT (GDU)
Ontario Shores Centre for MHS
700 Gordon St, Whitby, ON L1N 5S9
Fixed term contract, Full-time
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Job details

Pay information not provided
Fixed term contract, Full-time
700 Gordon St, Whitby, ON L1N 5S9

Full job description

JOB DESCRIPTION

Ontario Shores Centre for Mental Health Sciences requires an experienced Secretary to provide a range of administrative, secretarial, data analysis, customer service to the Geriatrics program.

Key Duties and Responsibilities:
Include but are not limited to:
  • Answering telephone calls and greeting visitors
  • Maintaining appointment calendars, coordinating appointment schedules as required.
  • Assisting with co-ordination of appointments and transportation for patients as required, consultations and other matters, reporting important patient information as required/directed.
  • Establishing and/or maintaining the patient care unit filing system including patient files, and other unit documentation as needed ( posting of schedules, staff rounds)
  • Filing of unit legal documents
  • Setting up patient records for new admissions to the unit by completing the necessary clerical functions
    • Receiving, opening, sorting and distributing incoming mail and, where necessary, attaching relevant files/background information prior to distribution. Booking interpreter services, submitting work orders and IT request as needed.
    • ordering and maintaining stock of office supplies, keeping inventory/assets control.
    • Maintaining accurate attendance records for payroll submission and processing data in relation to shift schedules by daily and weekly review of related information (ie. attendance, schedule changes, WSIB claims, absenteeism due to illness, time off, leaves of absence, stat holiday and premium payment records). Identifies discrepancies to Clinical Manager and rectifies records; calculating and recording cumulative total to staff attendance records and preparing related notifications/submissions for HR and Payroll.
    • Maintaining picture boards and patient boards.
    • Responsible to recognize and report patient, staff, and environment safety issues, identify and implement preventative and corrective actions, within the scope of this role.
Requirements:
  • Completion of Grade 12 or recognized equivalent
  • Secretary/Medical Office Administration Diploma strongly preferred
  • Minimum of 2-3 years secretarial experience and office management within health care, required, within the last five years
  • Demonstrated working knowledge of MS Office suite, keyboarding and filing
  • Working knowledge of Meditech and UKG an asset
  • Experience with staff scheduling and maintaining attendance records
  • Ability to work with minimal supervision
  • Demonstrated abilities to clearly communicate with staff and patients
  • Demonstrated ability to take initiative

Experience working in a unionized environment is preferred

  • Excellent interpersonal skills; Superior time management and organizational skills
  • Ability to use judgement in dealing with requests for information and the release of confidential information
  • Ability to perform the physical demands of the position and maintain good attendance.

Other related duties as assigned

Link to OPSEU Wage Table- (https://www.ontarioshores.ca/media/1821)This position is part of the OPSEU bargaining unit

Job Posting Closing: November 9th 2026 . Please note any job applications after this closing date will not be considered.

Number of vacancy - 1

This is a 12 months contract

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