Medical Records Clerk jobs in British Columbia

Medical Office Assistant - Reporting & Transcription

Department: Operations

Reports To: Administration Team Manager

Location: Vancouver Clinic/Hybrid

Work Schedule: Monday – Friday

• 7.5 hours per day/37.5 hours per week

Overview:

Supporting the Vision, Values, Purpose and Commitment of Olive Fertility Centre:

Reporting to the Administration Team Manager, the Medical Office Assistant – Reporting & Transcription is pivotal to the organization to ensure concise communication to external medical partners.

Key Areas of Involvement Include:

Transcription and document circulation:

• Prepare obstetrical ultrasound reports for the Vancouver, Surrey & Victoria clinics.

• Medical transcription duties. Proof reading and editing consultation and follow-up letters.

• Ensure all letters are grammatically correct, clinically accurate, and formatted according to clinic and regulatory standards.

• Handle medical letters efficiently; fax letters out to referring physicians/general practitioners (GP) & upload letters into the appropriate Olive files.

• Manage the distribution of finalized correspondence to referring physicians and other healthcare offices in a timely manner.

• Maintain patient confidentiality and adhere to all PHIPA and privacy regulations.

• Communicate with physicians and clinical staff to clarify dictation or resolve discrepancies.

• Track and organize outgoing correspondence to ensure all documentation is completed and filed appropriately in the EMR system.

• Support continuous improvement of transcription processes through feedback and quality control monitoring.

• Other administrative duties as required.

Qualifications:

Education, Training and Experience:

• Medical Office Assistant Certificate.

• Minimum of two (2) years related experience.

• Previous medical transcription experience is an asset.

• Previous medical office experience is an asset.

Skills and Abilities:

• Proficient in medical terminology.

• Ability to type 60+ words per minute with immaculate accuracy.

• Positive, friendly, and professional demeanour.

• Exceptional communication skills, with a particularly strong grasp of English language and grammar.

• Demonstrated ability to prioritize & multi-task.

• Proficient with computers and applicable software applications, including EMRs and MS Office.

• Willing and able to learn new programs and systems.

• Strong work ethic.

• Demonstrated ability to work independently and as a member of a multi-disciplinary team.

• Physical ability to carry out the duties of the position.

Job Types: Full-time, Permanent

Pay: From $25.00 per hour

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Ability to commute/relocate:

• Vancouver, BC V5Z 3X7: reliably commute or plan to relocate before starting work (required)

Experience:

• Medical Transcription: 1 year (preferred)
• Medical Office or related: 2 years (required)

Licence/Certification:

• Medical Office Assistant Certificate? (preferred)

Work Location: Hybrid remote in Vancouver, BC V5Z 3X7