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Medical Office Manager jobs in Toronto, ON

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    • StabilityLAB | Full-Time, Permanent | Toronto, ON*.
    • Coordinate with our contractors (already engaged) to see the renovation through to completion.
    • Experience supporting physicians, physician groups, or medical practice administration, with an understanding of the operational and administrative requirements…
    • Each clinic delivers a full suite of dental services, including general dentistry, cosmetic treatments, implants, and emergency care.
    • The manager will operationalize the team to support clients across CANES programs, including developing internal referral pathways.
    • Approximately 90% office-based and 10% field-based.
    • A primarily in-person, office-based role, with approximately 10% local field travel.
    • Travel: Daily travel throughout the region required.
    • As a Regional Director, you will provide leadership and operational support to a portfolio of Anytime…
    • We’re a patient-focused dental clinic known for friendly service, efficient systems, and high-quality care.
    • We provide a wide array of general and specialized…
    • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files.
    • Working closely with our Hospital Administrator, you'll lead the day-to-day operation of the practice, support and develop our team, improve systems and…
    • Proven experience in a dental office setting with supervisory responsibilities.
    • Assist in implementing office policies and procedures to improve efficiency and…
    • Office will be expanding in 2027 with more administrative staff hired so you would by then be familiar and experienced with all aspects of the office and could…
    • Dental office management: 2 years (preferred).
    • Analyze office scorecards and implement action plans to improve performance.
    • Dental office management: 2 years (preferred).
    • Analyze office scorecards and implement action plans to improve performance.
    • Medical aesthetics: 1 year (preferred).
    • As a leader within the clinic, you’ll support the Clinic Manager in driving a high-performing team and deliver…
    • As a leader within the clinic, you’ll support the Clinic Manager in driving a high-performing team and deliver exceptional client results.
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Job Post Details

Clinic Manager - job post

StabilityLAB
4610 Dufferin Street, North York, ON M3H 5S4
$60,000–$70,000 a year - Full-time

Job details

Pay

  • $60,000–$70,000 a year

Job type

  • Full-time

Location

4610 Dufferin Street, North York, ON M3H 5S4

Benefits

Pulled from the full job description

  • Extended health care
  • On-site parking

Full job description

Clinic Manager – Toronto

StabilityLAB | Full-Time, Permanent | Toronto, ON

About the Role

StabilityLAB is opening a new clinic in Toronto and looking for a Clinic Manager to launch it and run it long-term. You'll start by coordinating the final stages of our renovation, setting up the space, and hiring our Toronto team — then step into managing the clinic day-to-day once we open.

What You'll Do

Getting us open:

  • Coordinate with our contractors (already engaged) to see the renovation through to completion
  • Set up furniture, equipment, and clinic software ahead of launch
  • Hire and onboard our clinical team (Physiotherapist, OT, or Chiropractor) and support staff

Running the clinic:

  • Build and manage the daily/weekly schedule for clinicians and techs in Jane App, including bookings, cancellations, and waitlists
  • Oversee billing and reconcile payments, including private insurance, Ontario auto insurance (SABS/FSRA), and WSIB claims
  • Coordinate treatment authorizations and progress/discharge reports with insurance adjusters and case workers, within required timelines
  • Keep the clinic compliant with privacy and insurer requirements (PHIPA, FSRA/SABS, WSIB), and stay current on regulatory changes
  • Administer clinic software (Jane App, intake/consent forms, online booking) and troubleshoot day-to-day issues
  • Monitor and order clinic supplies, and manage vendor relationships
  • Run front-desk operations: greet patients, manage phones/email, handle payments, and adjust same-day scheduling
  • Create and maintain patient-facing materials (handouts, welcome communications, templates)
  • Track weekly clinic stats (visit volume, revenue, no-shows, utilization) and report to leadership
  • Support local marketing and manage the clinic's online reputation (reviews, social content)
  • Develop and maintain SOPs, and train staff as processes evolve

What We're Looking For

  • Experience managing a clinic, healthcare facility, or similar service business
  • Experience in a leadership role, managing or supervising a team
  • Comfortable hiring and managing a small team
  • Familiarity with clinic scheduling/practice management software (e.g., Jane App)
  • Organized, self-directed, and comfortable wearing many hats
  • Strong communicator who flags issues early and follows through with contractors and vendors
  • Detail-oriented, especially with billing and insurance accuracy
  • Calm and adaptable when things don't go as planned
  • Trustworthy with sensitive patient information
  • Experience in a physiotherapy clinic setting is an asset
  • Bonus: experience with Ontario auto insurance (SABS) or WSIB claims

Pay: $60,000.00-$70,000.00 per year

Benefits:

  • Extended health care
  • On-site parking

Work Location: In person

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