Medical Office Bookkeeper jobs

Overview
We are a growing and client-focused medical spa seeking a highly organized and detail-oriented Bookkeeper / Office Manager to join our team. This position plays a key role in supporting both the financial health and daily operations of the clinic. The ideal candidate is professional, discreet, and comfortable working in a fast-paced environment where exceptional client service and operational excellence are priorities.

Bookkeeping & Financial Management

• Manage accounts payable and accounts receivable, ensuring timely and accurate processing of transactions
• Perform bank, credit card, and merchant account reconciliations
• Maintain accurate financial records and general ledger accounts
• Process payroll and support compliance with payroll regulations
• Prepare monthly financial reports and assist with budgeting and cash flow management
• Coordinate with external accountants and assist with year-end and audit preparations
• Monitor clinic expenses and support inventory-related financial tracking
• Review supplier invoices and ensure accurate coding and payment of clinic expenses

Office & Clinic Administration

• Oversee day-to-day administrative operations of the medical spa
• Manage vendor relationships and coordinate orders with suppliers
• Purchase and maintain inventory levels of medical, retail, office, and treatment room supplies and consumables
• Monitor inventory usage and proactively replenish stock to ensure uninterrupted clinic operations
• Negotiate pricing and source cost-effective products and services when appropriate
• Manage office supplies, equipment maintenance, and clinic inventory ordering
• Support scheduling, correspondence, and administrative workflows
• Maintain organized client, employee, and business records in accordance with company policies
• Assist with implementing and improving office procedures and operational efficiencies
• Support management with reporting, special projects, and business initiatives

Client Experience Support

• Provide professional and courteous support to clients when needed
• Assist front desk operations during peak periods
• Help ensure a welcoming, organized, and efficient clinic environment

Qualifications

• Minimum 2–3 years of bookkeeping experience
• Experience with QuickBooks, Sage, Xero, or similar accounting software
• Strong knowledge of accounts payable, accounts receivable, payroll processing, and bank reconciliations
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to handle confidential financial and client information with discretion
• Proficiency in Microsoft Office, particularly Excel
• Strong written and verbal communication skills
• Previous experience in a medical spa, healthcare clinic, wellness practice, or professional services environment is considered an asset
• Experience with practice management software such as Zenoti, Jane, or similar platforms is an asset

What We Offer

• Competitive compensation based on experience
• Employee discounts on treatments and products
• Supportive and collaborative team environment
• Opportunity to grow with a thriving medical spa
• A dynamic workplace focused on wellness, beauty, and client care

If you are a proactive professional who enjoys both bookkeeping and office management and takes pride in creating organized, efficient systems, we would love to hear from you.

Pay: From $50,000.00 per year

Benefits:

• Paid time off

Work Location: In person