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Medical Office Assistant jobs in Kanata, ON

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    • Communicate with patients regarding referral status, appointment details, and next steps.
    • The successful candidate will be responsible for coordinating patient…
    • Faxing documents, saving incoming faxes to patient’s charts, and responding to relevant faxes/emails.
    • Greeting and checking in patients.
    • Serve as a primary administrative contact for patient referrals, new patient inquiries, and external provider communications.
    • Ensuring office flow by receiving, checking in, and guiding scheduled patients and visitors; screening unscheduled patients and visitors; maintaining clinic…
    • View all Hazeldean Medical Clinic jobs - Kanata jobs
    • Salary Search: Medical Receptionist salaries in Kanata, ON
    • Communicate with patients on the waitlist, providing updates on their status, estimated surgery dates, and necessary preparations.
    • Assisting in ensuring fundamental patient care, with the primary focus on preparing and ​​assembling medical record documentation/charts for the attending…
    • Schedule, confirm, reschedule, and manage patient appointments.
    • Register patients and accurately update demographic and medical information.
    • Medical Office Administration: minimum 2 years (required).
    • Familiarity with EMR software Oscar: 1 year (preferred).
    • Job Types: Permanent, Full-time.
    • Daily tasks will include patient communication, scheduling appointments, data entry, receiving payments, social media coordination, and document preparation.
    • Managing clinic intake and regularly interacting with patients.
    • Collaborating with colleagues and physicians to ensure continuity of care for patients.
    • Knowledge of and adherence to patient privacy regulations (e.g., HIPAA) and ethical guidelines.
    • Consult with physicians as needed regarding scheduling and…
    • Secures patient information and maintains patient confidence by completing and safeguarding medical records; completing diagnostic coding and procedure coding;…
    • Includes managing patient referrals, phone calls, appointment bookings, medical records, and arranging for required testing.
    • To provide consultation to patients in an outpatient clinic setting with the diagnosis of Inflammatory Bowel Disease.
    • This role is ideal for a high-school student or volunteer who is interested in gaining hands-on experience in an administrative environment.
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Medical Referral Clerk
La Vie Executive Health Center
·
2.7
2500 Solandt Road, Kanata, ON K2K 3G5
$22 an hour
Permanent, Full-time
Apply now

Job details

$22 an hour
Dental care, Life insurance, Extended health care
Permanent, Full-time
2500 Solandt Road, Kanata, ON K2K 3G5

Full job description

Company Overview

La Vie Executive Health Centre has been dedicated to helping patients lead longer, healthier lives for over a decade. Our focus is on providing personalized health monitoring and preventive care to ensure our clients' well-being and success.

Job Summary

We are seeking a highly organized and detail-oriented Medical Referral Clerk to join our healthcare team in Ontario. The successful candidate will be responsible for coordinating patient referrals to specialists and diagnostic services while ensuring accuracy, timeliness, and compliance with provincial healthcare standards, including OHIP requirements and privacy legislation.

This is for an open vacancy.

Key Responsibilities

  • Process and manage patient referrals to specialists, hospitals, and diagnostic facilities
  • Ensure referrals meet OHIP and specialist requirements, including proper documentation and forms
  • Communicate with patients regarding referral status, appointment details, and next steps
  • Liaise with physicians, specialists, hospitals, and external clinics to coordinate care
  • Accurately enter and maintain referral information in Electronic Medical Records (EMR) systems
  • Track and follow up on pending referrals to ensure timely completion
  • Maintain strict confidentiality in accordance with PHIPA and clinic policies
  • Assist with administrative duties such as faxing, scanning, and scheduling as required

Qualifications

  • High school diploma or equivalent (required)
  • Medical Office Administration diploma or related education (preferred)
  • Previous experience in a medical office or referral coordination role (preferred)
  • Knowledge of medical terminology and Ontario healthcare referral processes
  • Experience using EMR systems (e.g., Accuro, OSCAR, PS Suite, Telus Health)
  • Strong organizational, communication, and time-management skills
  • Ability to work independently and as part of a multidisciplinary healthcare team

Preferred Skills

  • Familiarity with OHIP billing and referral requirements
  • Experience working with specialist clinics and hospital referral systems
  • Strong customer service skills with a compassionate and professional approach
  • Bilingual (English/French or other languages) considered an asset

'Join us in making a difference in the health journeys of our clients. If you are organized, compassionate, and eager to contribute to a thriving healthcare environment, we invite you to apply and become part of our dedicated team at La Vie Executive Health Centre.'

La Vie Health does not use AI in our recruiting and hiring process.

Job Types: Full-time, Permanent

Pay: $22.00 per hour

Expected hours: 40.0 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance

Ability to commute/relocate:

  • Kanata, ON K2K 3G5: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • This is an onsite role, five days a week in office. Are you willing to commit to this requirement?

Work Location: In person

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