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Medical Office Administration jobs in Scarborough, ON

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    • Previous experience in an administrative role within a medical or dental office is preferred.
    • Familiarity with electronic medical records systems is essential.
    • Please note this is a full-time in office position.*.
    • Benefits package for all eligible full-time employees (including medical, vision and dental).
    • Your core skills in dental office experience and electronic medical records will ensure efficient patient flow and accurate record-keeping.
    • Experience in manufacturing work, especially in the medical manufacturing industry.
    • Compensation & Benefits: Support the administration of compensation and…
    • 3+ years of administrative experience (dental/medical office preferred, but not required).
    • Medical Health benefits AND drug plan for you and your family.
    • Four years’ minimum experience in the medical field as a Medical Office Administrator.
    • The ideal candidate will have previous experience teaching adults and be…
    • Ability to move around an office environment.
    • Recognized as a global leader, EDAC provides design, manufacturing and logistics solutions, delivering superior…
    • Ongoing training and development in both medical procedures and ethical medical sales.
    • Minimum 3 year experience in a medical, dental, or allied health office…
    • Minimum 3+ years of dental administration experience.
    • We are a warm, patient-centered pediatric dental practice seeking an experienced *Dental Team Lead /…
    • Proven experience in office administration within medical or dental environments.
    • Verify patient insurance information and update electronic medical records…
    • Location: Primarily remote role with occasional in-office days for training, team connections and business needs.
    • Campaign Setup, Management, and Optimization.
    • Dental Administrator with experience in Administration and in Dentrix Software.
    • Strong background in dental front-office administration and practice management software.
    • Clinical Administrative Support: Track specialist referrals, monitor…
    • Up to date medical and immunization records.
    • Supervisory and administration experience is an asset.
    • Reports to: Board of Directors*.
    • Minimum 1 year of dental or medical administration experience — this is a firm requirement.
    • Modern, beautifully equipped office with hospital-grade air…
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Job Post Details

Dental Office Administrator - job post

Havenview Dental
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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