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Medical Office Administration jobs in Oakville, ON

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    • Previous dental administration experience is required..
    • Strong knowledge of dental terminology, treatment processes, and dental office procedures.
    • Flexible Benefits: For eligible roles, enjoy flexible medical and dental coverage that fits your needs.
    • The Administrative Assistant provides administrative and…
    • Comfortable working with computers, email, online booking systems, and basic office software.
    • We strongly prefer candidates who live in OAKVILLE or BURLINGTON,…
    • Post-Secondary Diploma / Degree in a medical-related discipline is mandatory.
    • Provide an enriching learning environment for students by using holistic and…
    • Minimum 3 years of progressive experience in Canadian leave and disability administration or case management experience.
    • Required Travel: No Travel Required.
    • View all HUB International jobs - Oakville jobs - Benefits Consultant jobs in Oakville, ON
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    • Associate's degree or certification in medical office administration preferred.
    • Proficient in electronic health records (EHR) systems, medical office software,…
    • Minimum 1 year of dental or medical administration experience (dental preferred).
    • Assist with monitoring and ordering office supplies.
    • Help organize and optimize front office systems and workflows.
    • Take initiative in leading daily front office operations and supporting the team.
    • This position is designed for an experienced dental front-office professional.
    • Two to three years of dental experience in a front-office or patient-coordination…
    • Register patients and maintain accurate medical records.
    • Healthcare administration: 2 years (required).
    • Lead the Patient Experience from the Moment They Walk…
    • Dental office: 1 year (required).
    • Assisting the Orthodontist in developing and presenting treatment plans to the patients and parents.
    • Understanding of basic medical terminology and clinic workflows.
    • Minimum 3 years’ experience in a medical clinic, hospital, or healthcare setting.
    • Ability to critically review medical and functional information and identify matters requiring clarification or further review.
    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • Recent graduates enrolled in this program will be partnered with a mentor and receive one on one coaching and guidance in support of their development and to…
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Treatment Coordinator / Dental Administrator
Confidential
Burlington, ON
$26–$32 an hour
Permanent, Full-time
Apply now

Job details

Here’s how the job details align with your profile.

Pay

$26–$32 an hour

Job type

Permanent
Full-time

Shift and schedule

Day shift

Benefits

Pulled from the full job description
Dental care

Full job description

Treatment Coordinator / Dental Administrator

Location: Burlington, Ontario
Position: Full-Time
Hours: Full-time schedule, Monday through Saturday, including daytime hours, one evening per week, and one Saturday per month. Candidates must be flexible to work within the practice’s established schedule.

Position Overview

We are seeking an experienced, personable, and highly organized Treatment Coordinator / Dental Administrator to join a well-established dental practice in Burlington.

The ideal candidate will have previous dental administration experience, strong knowledge of dental terminology and treatment processes, and excellent communication and patient-service skills. This role is ideal for someone who enjoys building relationships with patients, helping them understand their treatment options, and supporting them throughout their treatment journey.

Key Responsibilities

  • Present and review treatment plans with patients in a clear, professional, and compassionate manner.
  • Help patients understand treatment recommendations, timelines, fees, insurance estimates, and next steps.
  • Follow up with patients regarding outstanding treatment and assist with treatment acceptance and scheduling.
  • Coordinate appointments for comprehensive and multi-step treatment plans.
  • Schedule, confirm, and manage patient appointments.
  • Process dental insurance claims, estimates, and predeterminations.
  • Respond to patient questions regarding treatment, insurance, appointments, and accounts.
  • Assist with payment collection and financial arrangements.
  • Maintain accurate and confidential patient records.
  • Support recall, reactivation, and treatment follow-up.
  • Work closely with dentists, hygienists, assistants, and administrative team members to provide an exceptional patient experience.
  • Assist with general front-desk and administrative responsibilities as required.

Qualifications

  • Previous dental administration experience is required.
  • Strong knowledge of dental terminology, treatment processes, and dental office procedures.
  • Experience with dental insurance claims, estimates, and predeterminations.
  • Comfortable discussing treatment plans, fees, insurance coverage, and financial arrangements with patients.
  • Strong computer skills and ability to learn dental practice management software.
  • Excellent verbal and written communication skills.
  • Highly organized with strong attention to detail.
  • Professional, dependable, friendly, and patient-focused.
  • Ability to multitask and remain composed in a busy dental environment.

What We’re Looking For

We are looking for someone who is warm, confident, professional, and genuinely enjoys working with patients. You should be comfortable discussing dental treatment and finances while ensuring patients feel informed and supported in making decisions about their care.

If you are an experienced dental administrator who enjoys connecting with patients and helping coordinate their care, we would love to hear from you.

Please note: Previous dental administration experience is required for consideration.

Pay: $26.00-$32.00 per hour

Work Location: In person

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