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Medical Office Administration jobs in Oakville, ON

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    • Help organize and optimize front office systems and workflows.
    • Take initiative in leading daily front office operations and supporting the team.
    • A university degree or advanced diploma in business administration or healthcare administration.
    • At La Vie Executive Health Centre, we transcend the…
    • Flexible Benefits: For eligible roles, enjoy flexible medical and dental coverage that fits your needs.
    • At CareRx, we are shaping the future of senior care…
    • 1-3 years of experience in medical administration or clinical reception.
    • Rejuvenation Medical Group is Western Canada’s fastest-growing family of dermatology…
    • Experience in a medical or dental office environment preferred.
    • EDUCATION: Highschool diploma required; Post-secondary education and/or Diploma from a medical…
    • Minimum 1 year of dental or medical administration experience (dental preferred).
    • Assist with monitoring and ordering office supplies.
  • View similar jobs with this employer
    • Minimum 7 years of progressive healthcare administration or operations experience, with at least 3 years in a multi-site leadership or regional management role.
    • Register patients and maintain accurate medical records.
    • Healthcare administration: 2 years (required).
    • Employment Type:* Fulltime (Mon-Sat) , start date Oct 1…
    • Previous dental administration experience is required..
    • Please note: Previous dental administration experience is required for consideration.*.
    • Understanding of basic medical terminology and clinic workflows.
    • Potential to join our group benefits program (medical/dental coverage).
  • View similar jobs with this employer
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Approximately 1 year of dental administration or dental front desk experience.
    • Our dental office is looking for a friendly, organized, dependable Lead Front…
    • Assist with medical procedures and treatments as directed by medical staff.
    • Obtain medical history information and update patient records.
    • Comfortable working with computers, email, online booking systems, and basic office software.
    • Front Desk Receptionist / Clinic Administrator.
    • Minimum 3 years of progressive experience in Canadian leave and disability administration or case management experience.
    • Required Travel: No Travel Required.
    • View all HUB International jobs - Oakville jobs - Benefits Consultant jobs in Oakville, ON
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Dental Front Desk Coordinator
1744 Lakeshore Road West, Mississauga, ON L5J 4N8
$26–$32 an hour
Permanent, Full-time

Job details

Here’s how the job details align with your profile.

Pay

$26–$32 an hour

Job type

Permanent
Full-time

Benefits

Pulled from the full job description
Dental care
Extended health care
On-site parking

Full job description

Administrative Assistant / Treatment Coordinator (Dental Office)
Full‑Time – Leadership Role – Clarkson (Mississauga/Oakville)

Are you an experienced administrative professional who loves organizing, leading, and taking care of patients from the front desk? Do you want to grow into (or continue in) a Treatment Coordinator / Front Office Lead role in a modern dental practice?

In Path Dental, a fast‑growing, patient‑focused dental office in the heart of Clarkson (Mississauga/Oakville), is looking for a Full‑Time Administrative Assistant with leadership capabilities to join our team as a Dental Treatment Coordinator / Front Care Coordinator.

About In Path Dental

At In Path Dental, we:

  • Provide high‑quality, compassionate dental care
  • Create a warm, welcoming environment for patients and families
  • Work together as a supportive, collaborative team
  • Are growing and looking for long‑term team members who want to grow with us

What We Offer

  • Competitive hourly pay: $26.00–$32.00 per hour (based on experience and skills)
  • Full‑time, permanent position (40 hours per week)
  • Health benefits and bonus structure
  • Mentorship and strong support from the doctor and team
  • Clear opportunities for leadership growth (Treatment Coordinator / Front Office Lead)
  • A positive, team‑oriented work culture
  • Opportunity to be part of a leading, growing dental office in Mississauga

Office Hours (Full‑Time Availability Required)

  • Monday, Wednesday, Thursday, Friday: 9:00 am – 5:00 pm
  • Tuesday: 12:00 pm – 8:00 pm
  • Two Saturdays per month: 9:00 am – 2:00 pm

You must be available to work these hours and Saturdays as scheduled.

Key Responsibilities

Front Desk / Patient Care Coordination

  • Warmly welcome patients, check them in and out, and ensure a smooth visit
  • Answer phones and respond to emails with professional, friendly communication
  • Schedule and confirm appointments, manage the daily and long‑term schedule
  • Provide excellent customer service and build relationships with patients and families

Treatment Coordination (Leadership Component)

  • Discuss treatment plans, next steps, and financial expectations with patients
  • Explain insurance coverage and patient portions in a clear, respectful way
  • Coordinate follow‑up appointments and ongoing care
  • Help organize and optimize front office systems and workflows
  • Take initiative in leading daily front office operations and supporting the team

Administrative & Insurance

  • Use dental practice management software (experience with TRACKER is a huge asset)
  • Process and manage insurance claims and estimates
  • Understand or be willing to learn Non‑Assigned office workflows
  • Support the team with day‑to‑day administrative tasks
  • Maintain accurate, confidential patient records

What We’re Looking For

Strong Assets (Highly Preferred):

  • Dental office experience (5+ years) is a huge asset
  • Experience as a Treatment Coordinator, Front Desk Lead, or similar role
  • Experience with dental practice software such as TRACKER
  • Strong understanding of dental insurance procedures and claims, especially in a Non‑Assigned office

Required Attributes:

  • Demonstrated leadership capabilities (takes initiative, problem‑solves, supports and guides others)
  • Excellent customer service mindset – warm, empathetic, and patient‑focused
  • Professional phone etiquette and clear communication skills
  • Well organized, efficient, and able to handle multiple tasks at once
  • Reliable, punctual, and committed to high standards of professionalism
  • Strong written and spoken English

Job Type & Compensation

  • Job Type: Full‑time, Permanent
  • Hours: 40 hours per week
  • Pay: $26.00–$32.00 per hour (commensurate with experience and leadership skills)

Location

In Path Dental
1744 Lakeshore Rd W, Unit 2
Mississauga, ON L5J

How to Apply

Please apply through Indeed only.

Please apply thru indeed only - Please – no phone calls or emails.
We appreciate all applications; however, only candidates selected for an interview will be contacted.

Our Commitment to Diversity

In Path Dental is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Treatment Coordinator, Administrative Assistant, Dental Receptionist

Job Types: Full-time, Permanent

Pay: $26.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • On-site parking

Experience:

  • Dental Office: 3 years (required)
  • Dental Front Desk: 3 years (required)
  • Dental Treatment: 3 years (required)
  • Tracker Dental Software: 1 year (preferred)

Work Location: In person

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