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Medical Office Administration jobs in New Sudbury, ON

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    • Minimum of a one (1) year Post-Secondary Certificate or Diploma in office or business administration from an accredited community college.
    • View all Health Sciences North jobs - Greater Sudbury jobs
    • Salary Search: Secretary salaries in Greater Sudbury, ON
    • Previous experience in office administration or a similar administrative role.
    • Proficiency with Microsoft Office and general office technology.
    • Coordinate and maintain office procedures, supplies, and inventory.
    • RLHC-Non Union Non Managment.
    • Provide efficient and confidential administrative support to…
    • A college diploma in medical administration or 3 years working experience within an administrative function.
    • This includes working with the programs electronic…
    • Our CARE teams provide rapid access to a team of medical professionals, pharmacy services and wrap-around supports to engage patients through stabilization and…
    • Previous experience in medical or dental office settings is a plus but not required.
    • Support medical office operations if applicable, including patient check-in…
    • Previous experience in an administrative, receptionist, or office support role.
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    • Provide leadership and direction through planning and organizing of the day-to-day operations of the Regional Outpatient.
    • Act as liaison for external inquiries.
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    • Comprehensive health coverage from day one, with fully paid medical, dental, and vision benefits to support you and your family’s health.
    • Maintain adequate medical and office supplies through regular inventory checks and timely ordering.
    • Comfort executing medical directives and managing infusion…
    • Ensure patients are supported in preparation of their medical appointments via knowledge sharing to the referring offices, as applicable.
    • WELL Health Diagnostic Centres offers an excellent remuneration package including competitive wages, medical and dental benefits, training & development…
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    • A bachelor’s degree in business administration, sales or a related field is a plus.
    • The successful candidate will have exceptional communication skills, a…
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Job Post Details

Secretary
Health Sciences North
·
3.6
41 Ramsey Lake Rd, Greater Sudbury, ON P3E 5J1
$30.04–$31.58 an hour
Full-time
Apply on company site

Job details

$30.04–$31.58 an hour
Full-time
Day shift
41 Ramsey Lake Rd, Greater Sudbury, ON P3E 5J1

Full job description

Secretary

Competition #


11000



Job Title


Secretary



Department


North Eastern Medical Genetics Program



Status


Permanent



Work Type


Full-time



Affiliation


CUPE Clerical



Shift Assignment


Days



Bilingualism Required


Yes



Police Check Requirement


Vulnerable Sector Check



Site


RLHC-CUPE Clerical



Salary Information


$30.04-$31.58/hour



Application Closing Date


November 4, 2026



KEY FUNCTION:

Provide efficient clerical support to the department while supporting departmental activities.


REPORTING:

Under the general direction of the Manager, Medical Genetics Program.


DUTIES:

  • Provide secretarial services (e.g. drafting/creating reports, memos, forms and templates, duplicating, faxing and scanning).
  • Compile program statistics and type correspondence, reports, and letters.
  • Maintain filing systems and order office supplies.
  • Answer telephone calls, respond to general inquiries, and refer calls to appropriate resources as required.
  • Schedule patient appointments for all clinical staff.
  • Register patients in Meditech Expanse.
  • Receive, open, and distribute departmental mail.
  • Record and distribute minutes of meetings.
  • Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
  • Participate in hospital training as required.
  • Assist with improvement initiatives as required.
  • Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

  • Minimum of a one (1) year Post-Secondary Certificate or Diploma in office or business administration from an accredited community college.
  • Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

  • Minimum of one (1) year recent relevant experience.

KNOWLEDGE/SKILLS/ABILITIES:

  • Demonstrated ability to type a minimum of 50 w.p.m.
  • Demonstrated data entry skills.
  • Demonstrated ability to book telemedicine appointments through the Ontario Telemedicine Network.
  • Demonstrated critical thinking, problem solving, and customer service skills.
  • Demonstrated effective time management and organizational skills with the ability to organize and prioritize as required.
  • Demonstrated discretion and maturity when handling confidential information.
  • Ability to meet deadlines and manage/prioritize multiple tasks simultaneously.
  • Demonstrated computer skills with advanced proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems (e.g. Meditech Expanse).
  • Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
  • Demonstrated interpersonal and communication skills.
  • Demonstrated ability to prioritize tasks.
  • Demonstrated compliance with HSN’s privacy policy.
  • Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

  • Successful criminal reference check is required for vulnerable sector.
  • Self-directed and able to work with minimal supervision.
  • Demonstrated ability to work effectively as a member of an interdisciplinary team.
  • Ability to use tact and discretion in dealing with health care providers and patients.
  • Demonstrated commitment to ongoing professional development.
  • Demonstrated professionalism in dealing with confidential and sensitive issues.
  • Demonstrated positive work record and good attendance record.
  • Ability to meet the physical and sensory demands of the job.
  • Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.


HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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