Medical Communications Group $120,300 jobs

Position: Regulatory Affairs Manager
Location: Based out of office Burlington, Ontario or Vaudreuil-Dorion, Quebec
Hybrid / Flexibility Policy: We require a presence of minimum 3 days / week in office
Status: Permanent, full-time. This role is open due to a replacement.

Lead Regulatory Excellence Across Diverse and Dynamic Industries!

At Quadra, regulatory affairs are more than compliance—they are a strategic driver of growth, innovation, and customer success. We are looking for an experienced Regulatory Affairs Manager to lead our Regulatory Affairs team and support a diverse portfolio that includes active pharmaceutical ingredients, food, cosmetics and personal care, as well as specialty chemicals serving industries such as CASE, mining, pulp and paper, energy, and advanced manufacturing.

This is a unique opportunity to join a leading North American distributor and solutions provider where no two days are alike. Working across a broad and evolving regulatory landscape, you will collaborate with commercial, supply chain, operations, and technical teams to ensure regulatory excellence while helping bring innovative products and solutions to market.

Reporting to the Director of Compliance, you will lead a team of Regulatory Affairs Specialists and play a pivotal role in shaping Quadra's compliance strategy, supporting portfolio expansion initiatives, evaluating new products, and ensuring regulatory requirements are integrated into key business decisions. Your expertise will directly contribute to responsible growth, customer satisfaction, and the continued success of our organization.

If you are a collaborative leader with strong regulatory expertise, sound business acumen, and a passion for navigating complex regulatory environments, this is an opportunity to make a meaningful impact. At Quadra, you will have the autonomy to influence strategy, develop talent, and help drive a culture where regulatory compliance and business success go hand in hand.

What will you bring to the team?

• A strong technical knowledge of pertinent government regulations and associated compliance requirements as well as insight in determining compliance pathways for new business areas developed by the company
• Active participation in industry associations such as Responsible Distribution Canada (RDC) and the Alliance for Chemical Distribution (ACD).
• Exceptional leadership, relationship-building, and prioritization skills, with the ability to navigate complex and evolving environments.
• A collaborative approach and proven ability to partner effectively with cross-functional teams including Quality, Sales, Operations, Supply Chain, and Commercial groups.
• Recognized as a trusted regulatory subject matter expert by both internal stakeholders and external partners.
• Strong communication and customer service skills, combined with intellectual curiosity and a passion for developing high-performing teams.
• A genuine passion for the regulatory field and a desire to share knowledge, mentor others, and contribute to a culture of continuous learning.

You would be responsible for:Team Management:

• Lead and develop a team of Regulatory Affairs Specialists, providing coaching, mentorship, and performance management.
• Set team priorities and optimize workflows to ensure efficient, business-focused compliance support.
• Oversee regulatory compliance activities across Quadra's pharmaceutical, food, and chemical portfolios.
• Ensure regulatory requirements are met while enabling commercial growth and operational excellence.
• Partner with the Director, Compliance Assurance to define team objectives

Systems, Processes, Continuous Improvement, and Reporting Metrics

• Drive process improvements and operational efficiencies across the Regulatory Affairs function.
• Develop meaningful metrics and reporting to support performance and decision-making.
• Assess systems and workflows to identify opportunities for optimization and automation.
• Explore innovative technologies and AI-driven solutions to enhance team effectiveness and business outcomes.

New Product Compliance & Regulatory Compliance:

• Development and implementation of efficient Regulatory Affairs procedures to determine the CEPA/TSCA status of all new products and the identity of product ingredients
• Mentoring the Regulatory Affairs team regarding CEPA new substance screening activities
• Managing new product screening procedures that encompass compliance with many other product use regulations which reflect the wide diversity of industry sectors served: Food & Drugs Act and associated regulations, Transportation of Dangerous Goods Regulations, Drug Precursor Regulations, Explosive Regulations, WHMIS/GHS and additional Quadra internal requirements such as product High Risk classification
• Management of new product set-up workflow to facilitate a robust and efficient compliance program
• Product Registration Activity: Preparation and submission of pertinent product use approval submissions (i.e. NSN, fertilizers, animal feeds, pesticides, biocides, Food & Drug related use approvals, etc.)
• Management of regulatory compliance (for existing regulations) to include procedure revisions when regulations are updated

CEPA, TSCA & Product Safety Compliance

• Oversee CEPA and TSCA substance management activities, including regulatory reporting, notifications, and compliance monitoring.
• Ensure compliance with WHMIS 2025, U.S. GHS, and other product stewardship and hazard communication requirements.
• Lead product safety workflows and maintain the tools and systems that support regulatory operations.
• Support employee training and awareness programs while providing key compliance metrics and regulatory reporting to management.

How will you be successful in this Regulatory Affairs Manager role?

• Bachelor's degree in Chemistry, Life Sciences, or any related field in the science industry
• Possessing a master’s degree in strategic management, business administration, or a Graduate certificate in Regulatory Affairs would be considered an asset
• Minimum of 10+ years of experience of regulatory affairs experience, including leadership experience within the pharmaceutical, food ingredients, chemical manufacturing, or distribution sectors.
• Thorough knowledge of regulatory affairs requirements in the pharmaceutical, food ingredients or chemical industry (manufacturing or distribution)
• Proven ability to lead, coach, and develop high-performing teams.
• Strong knowledge of the Canadian Environmental Protection Act (CEPA) and the Toxic Substances Control Act (TSCA)
• Strong knowledge of Environment Canada’s new and existing substance programs and their various initiatives (Chemical Management Plan, Section 71 mandatory surveys, voluntary surveys, DSL updates, etc.) and required compliance requirements
• Knowledge of WHMIS 2025 regulations, the associated classification criteria, and system elements, including WHMIS ingredient trade secret submissions
• Advanced knowledge of Canadian and US federal and provincial requirements
• Excellent oral and written communication skills, primarily in English. Bilingualism (French and English) will be mandatory to work from our Vaudreuil Office
• Advanced experience with the Office Suite as well as hands-on practical experience with Salesforce and Sphera Intelligent Authoring (SDS creation) would be an asset
• Meticulous attention to detail, accuracy, and quality.

Working Conditions :

• Open to travel between Burlington and Vaudreuil if needed (Limited travel - around 20%)

If you are ready to unlock your potential, make a meaningful impact, and embark on a rewarding career in Regulatory Affairs, we warmly invite you to submit your resume, highlighting your experience and enthusiasm for this field. Let us join forces to redefine excellence in customer service, shaping a brighter future for Quadra and our esteemed clients.

At Quadra, we offer not only an engaging culture, a collaborative, family-oriented and supportive environment, but also plenty of autonomy and flexibility. We also offer you the opportunity to be part of a professional, fun, innovative and committed team in a growing, people-oriented, Great Place to Work® certified organization. In addition to being Great Place to Work® certified, Quadra has been recognized as one of the Best Managed Companies for over 20 years! You will work with dynamic colleagues who are eager to share their knowledge with you.

Here are some of the perks of choosing Quadra:

• Permanent, full-time position: Join us for a stable, long-term career
• Competitive salary & Performance Incentives: Your hard work is rewarded with attractive compensation and bonuses
• Tailored training: We provide personalized training to support you and your growth
• Excellent Benefits Package: Medical, Dental, HAS, and more to keep you covered including our Employee Assistance Program (EAP) and access to telemedicine/Virtual healthcare
• Generous Time Off: Flexible personal days, sick days and vacation to recharge
• Wellness Programs: Enhance your quality of life with wellness initiatives, including health and mental wellness programs from healthcare leaders
• Pension plan with match: Plan your future with our matched pension plan program
• Family-owned and support environment: Be part of a private, family-owned company with a strong infrastructure and core values
• Award-Winning Workplace: Work in a certified Great Place to Work®, and Best Managed Company!
• Inclusive Culture: We celebrate diversity and caring for each other and having fun are part of our core values!
• Career Growth: Unlock opportunities for development in a fast-paced growing company
• Fun Social Activities: Get involved in company events, Volunteering programs, etc.
• Referral & Recognition Programs: Earn monetary rewards through our referral and employee recognition programs (years of service, merit awards, etc.)
• And Much More!

Compensation: The annual base pay range for this position is reasonably expected to be $115,000.00 to $160,000.00. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as job-related knowledge, skills, education, and experience.

Base salary is only a part of the total rewards package - this role will also be eligible for a generous incentive program and benefits. Quadra’s salary ranges are benchmarked and are determined by role and level. Please note that the base pay shown qualifications, skill level, competencies, and work location.

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Quadra supports and values diversity and offer equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status and gender identity. Quadra also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We recognize that some people do not identify themselves as either male or female. Therefore, whenever possible, we have opted for a gender-neutral wording in a non-discriminatory spirit.

Please note that Quadra recruiters only use official @quadragroup.com email addresses. We never request fees or sensitive personal information during recruitment. Be cautious if you receive messages from domains that look similar to Quadra Group but are not official. If in doubt, please contact us directly via our Careers page.