Medical Chart Review jobs

MINIMAL FORMAL EDUCATION REQUIRED:

• Completion of a formal training program in a related discipline from a recognized institute is required.
• Undergraduate degree in a relevant discipline or with an emphasis on business practices and/or education is preferred.

EXPERIENCE:

• Four years of directly related experience is required, preferably in an academic or a healthcare setting.
• Demonstrated experience in providing administrative support to a multi-dimensional, fast-paced unit is an asset.
• Experience working with University enterprise systems are required. (Entrada, Epic, Concur, VIP)
• Experience in Microsoft 365 including Office, Excel, and CoPilot is required.
• Experience in a University setting preferred.
• Experience in a mental health environment is preferred.
• An acceptable equivalent combination of education and experience may be considered.

• Provide administrative services to the Department’s Director of Undergraduate Education including preparing a variety of general and confidential correspondences.
• Maintain filing system and schedules Undergraduate Education Committee meetings, as well as prepares and distributes minutes.
• Provide administrative services for the Undergraduate Education Program. Acts as a primary contact for all medical students rotating through the Department. Answers questions, relays information and provides assistance to all medical students rotating through the Department and instructors.
• Generate the master rotation schedules and assignments of all medical students rotating through the Department.
• Coordinate all Med I through to Med IV teaching schedules; including recruitment of instructors for lectures, tutorials, and clinical teaching as well as distribution of all schedules. Reserves lecture and mirror rooms, assigns students to appropriate teaching hospitals, arranges Teams/Zoom meetings, arranges videotapes from Instructional Media, coordinates with senior resident the required number of patients needed for teaching, prepare and distribute attendance sheets and maintains database of returned and signed attendance sheets for all faculty members, compile data and prepare report for reimbursement of teaching hours.
• Independently handle the complex task of scheduling and making rotation changes from Med I to IV. Coordinates Med I and II schedules which includes room bookings, equipment, coordinating with senior residents for patient availability for medical students to interview, obtaining preceptor.
• Coordinate clerk rotations at three core psychiatry sites, and sites for elective rotations which includes schedules of lectures OPD and ECT exposures, room bookings, equipment, and preceptors.
• Draft, develop, and maintain systems for streamlining processes for all medical students. This includes directing and advising students on appropriate systems such as requests for a vacation request for call schedule, rotation change, policy change, guidelines, etc. Resolves new and unusual issues as needed.
• Review and edit assessments in conjunction with their respective preceptors. Tracks to make sure assessments are completed on a timely basis and sends out reminders on a biweekly basis. Updates Entrada including Goals and Objectives and related documentation. Is the first point of contact for the program/questions/concerns.
• Responsible for the organization of regularly scheduled UGE Program Committee meetings including agenda, communication to committee, taking and transcribing minutes, following up on action items with the Program Director, and provides input into related areas as needed.
• Participate in the development and implementation of new systems to ensure quality control within the program. Works in conjunction with UGME office on implementing change.
• Maintain close liaison with the Faculty of Medicine UGME office.
• Upload all instructor names, teaching rooms, lecture material, to Entrada for Med I to IV students.
• Coordinate and prepares for distribution evaluations for Med III/IV students.
• Act as primary resource to medical students rotating through Psychiatry and Psychiatry faculty for all Entrada issues/ concerns/ questions.
• Coordinate all placements of U of M elective students and visiting elective students to the Department of Psychiatry, including entering placements into Entrada all placements and sending of evaluations.

Academic Affairs:

• Provide administrative support to the Director, Academic Affairs, Chair of Promotions Committee, and Chairs of the Department of Psychiatry Academic Projects (DPAP) Grants.
• Coordinate workshops and meetings including organizing of Medical Advisory Group meetings (preparing the agenda, taking minutes, and provides input into related as needed).
• Prepare correspondences, compose and send written communications on own initiative as well as per Director's direction.
• Maintain appropriate filing system and tracking of portfolio's cyclical responsibilities.

Other:

• Provide administrative support for any medical/legal/chart needing appropriate signature from physician for release of chart, including tracking and maintaining a logbook of requests.
• Other special administrative projects for the Department on own initiative or in consultation with others (i.e., faculty evaluations, improvements to program delivery, etc.)
• Provide orientation and training to new support staff.
• Handles enquiries related to departmental education, and refers any matters as deemed appropriate to department members.
• Provide coverage as needed for other Program Administrators.
• Perform other related duties and functions related to Departmental activities as required.