Markham, Richmond Hill jobs in Ontario

Administrative Assistant

Company: Emerge HMS Solutions
Location: 3601 Hwy 7 #1005, Markham, ON L3R 0M3, Canada
Job Type: Full-time
Salary: CA$ 21.20 – CA$ 26.20 per hour
Expected Hours: 40 hours per week

About Us

Emerge HMS Solutions is a modern management and operational solutions provider dedicated to streamlining organizational workflows and delivering tailored business support services. We pride ourselves on efficiency, reliability, and high-quality client service. We are looking for an organized, proactive, and detail-oriented Administrative Assistant to join our team in Markham and support our daily corporate operations.

Job Summary

As an Administrative Assistant, you will serve as the central point of coordination for our office in Markham. You will manage daily administrative workflows, handle professional client and vendor communications, maintain accurate digital records, and support management teams with scheduling and reporting. The ideal candidate thrives in a structured corporate environment, communicates clearly, and handles multiple priorities with ease.

Key Responsibilities

• Front Desk & Communications: Serve as the primary point of contact for clients and visitors; manage incoming calls, route emails, and maintain professional correspondence.
• Documentation & Data Management: Prepare, review, and organize internal reports, client agreements, invoices, and operational records with high accuracy.
• Scheduling & Coordination: Manage executive and team calendars, schedule client meetings, and coordinate internal project syncs.
• Records & Database Upkeep: Maintain and audit digital databases and CRM entries, ensuring all company records remain current and well-structured.
• Office Operations: Monitor office supply inventory, reorder essentials as needed, manage incoming/outgoing mail and couriers, and ensure a tidy workspace.

Qualifications & Skills

• Experience: 1–2 years of experience in an administrative assistant, office coordinator, or clerical role.
• Education: High School Diploma or equivalent; post-secondary training in Office Administration, Business Management, or a related field is preferred.
• Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace; quick learner when adapting to internal management systems or CRM software.
• Communication: Fluent in English with polished phone etiquette and clear written and verbal communication skills.
• Core Strengths: Exceptional attention to detail, strong organizational habits, and reliable time-management skills.

Benefits & Perks

We cultivate a supportive, balanced work environment and offer the following perks:

• On-site Parking
• Paid Time Off
• Casual Dress
• Flexible Schedule

Pay: $21.20-$26.20 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Flexible schedule
• On-site parking
• Paid time off

Ability to commute/relocate:

• Markham, ON L3R 0M3: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 1 year (required)

Location:

• Markham, ON L3R 0M3 (required)

Work Location: In person