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    • Previous medical transcription experience is an asset.
    • Medical Office or related: 2 years (required).
    • Communicate with physicians and clinical staff to clarify…
    • Monday to Friday 07:00-15:00 or 08:00-16:00, or other schedules based on the position.
    • Three (3) years recent related experience or an equivalent combination of…
    • Quick typing skills with a keen attention to detail.
    • Background in health sciences helpful, but not a requirement.
    • High School Diploma or equivalent.
    • Previous experience of 6 months or more is preferred.
    • Exceptional grammar, typing accuracy, and writing skills.
    • Types from copy, rough draft or general instructions, a variety of materials such as correspondence and reports.
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    • Basic typing or computer knowledge would be an asset.
    • Diploma in Cardiology Technology and registration with the Canadian Society of Cardiology Technologists or…
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    • Medical transcriptionists transcribe and edit dictation by various multi-specialty Physicians and other health care providers for surgical proceedings, health-…
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Job Post Details

Medical Office Assistant - Reporting & Transcription - job post

Olive Fertility Centre
3.3 out of 5 stars
Vancouver, BC V5Z 3X7•Hybrid work
From $25 an hour - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • From $25 an hour

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Monday to Friday

Location

Vancouver, BC V5Z 3X7•Hybrid work

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Employee assistance program
  • Extended health care
  • Company events

Full job description

Medical Office Assistant - Reporting & Transcription

Department: Operations

Reports To: Administration Team Manager

Location: Vancouver Clinic/Hybrid

Work Schedule: Monday – Friday

  • 7.5 hours per day/37.5 hours per week

Overview:

Supporting the Vision, Values, Purpose and Commitment of Olive Fertility Centre:

Reporting to the Administration Team Manager, the Medical Office Assistant – Reporting & Transcription is pivotal to the organization to ensure concise communication to external medical partners.

Key Areas of Involvement Include:

Transcription and document circulation:

  • Prepare obstetrical ultrasound reports for the Vancouver, Surrey & Victoria clinics.
  • Medical transcription duties. Proof reading and editing consultation and follow-up letters.
  • Ensure all letters are grammatically correct, clinically accurate, and formatted according to clinic and regulatory standards.
  • Handle medical letters efficiently; fax letters out to referring physicians/general practitioners (GP) & upload letters into the appropriate Olive files.
  • Manage the distribution of finalized correspondence to referring physicians and other healthcare offices in a timely manner.
  • Maintain patient confidentiality and adhere to all PHIPA and privacy regulations.
  • Communicate with physicians and clinical staff to clarify dictation or resolve discrepancies.
  • Track and organize outgoing correspondence to ensure all documentation is completed and filed appropriately in the EMR system.
  • Support continuous improvement of transcription processes through feedback and quality control monitoring.
  • Other administrative duties as required.

Qualifications:

Education, Training and Experience:

  • Medical Office Assistant Certificate.
  • Minimum of two (2) years related experience.
  • Previous medical transcription experience is an asset.
  • Previous medical office experience is an asset.

Skills and Abilities:

  • Proficient in medical terminology.
  • Ability to type 60+ words per minute with immaculate accuracy.
  • Positive, friendly, and professional demeanour.
  • Exceptional communication skills, with a particularly strong grasp of English language and grammar.
  • Demonstrated ability to prioritize & multi-task.
  • Proficient with computers and applicable software applications, including EMRs and MS Office.
  • Willing and able to learn new programs and systems.
  • Strong work ethic.
  • Demonstrated ability to work independently and as a member of a multi-disciplinary team.
  • Physical ability to carry out the duties of the position.

Job Types: Full-time, Permanent

Pay: From $25.00 per hour

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Vancouver, BC V5Z 3X7: reliably commute or plan to relocate before starting work (required)

Experience:

  • Medical Transcription: 1 year (preferred)
  • Medical Office or related: 2 years (required)

Licence/Certification:

  • Medical Office Assistant Certificate? (preferred)

Work Location: Hybrid remote in Vancouver, BC V5Z 3X7

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