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Position Summary – Accounts Payable Clerk

Reports to: VP Finance

Summary

The Accounts Payable Clerk is responsible for supporting the day-to-day accounts payable operations within the Finance department. Working closely with members of Karve's finance team, this role ensures the timely and accurate processing of vendor invoices, payments, and account reconciliations while maintaining strong financial controls and accurate records.

The objective of this role is to support business operations by ensuring all accounts payable activities are completed efficiently, accurately, and in accordance with company policies and procedures.

Role Responsibilities

• Perform accounts payable administrative and clerical tasks, including data entry, scanning, and maintaining electronic records
• Accurately review, code, and process vendor invoices in a timely manner.
• Verify invoices for appropriate approvals, supporting documentation, and compliance with company policies.
• Process outgoing payments in accordance with established financial policies and payment schedules.
• Maintain accurate and organized accounts payable records and vendor files.
• Reconcile vendor statements and investigate, resolve, and communicate discrepancies related to invoices, payments, and account balances.
• Audit and process corporate credit card statements and supporting documentation.
• Charge expenses to the appropriate general ledger accounts and cost centres by reviewing invoices and expense reports.
• Perform monthly reconciliations of accounts payable ledgers, vendor accounts, invoices, and payment records.
• Review and enter accounts payable data into the appropriate accounting systems, ensuring accuracy and completeness.
• Verify data against source documents and correct deficiencies or discrepancies as required.
• Assist with month-end closing activities.
• Respond to vendor inquiries in a professional and timely manner.
• Maintain confidentiality of financial information and adhere to internal controls and company policies.
• Support continuous improvement initiatives by identifying opportunities to enhance accounts payable processes and efficiencies.
• Provide general administrative support to the Finance department as required.

Disclaimer

This job description is not intended to be exhaustive. Additional duties may be assigned as required. At Karve, our employees wear many hats to support a collaborative team environment. We are looking for individuals who thrive in a fast-paced, high-volume workplace and are willing to support the broader Finance team as business needs evolve. Responsibilities may expand as the successful candidate grows within the role.

Job Type: Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Vision care
• Work from home

Work Location: In person