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Document Controller jobs in Toronto, ON

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    • The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts…
    • Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates…
    • Scan physical paper documents into electronic format and identify the correct teams to receive the digital documents.
    • Health & wellbeing resources and programs.
    • Minimum 7 years of experience with document management and control.
    • Exposure to document management workflows and systems (preferably Autodesk Construction…
    • Strong knowledge of document control processes, standards, and best practices.
    • Experience supporting large-scale projects and programmes in IM and document…
    • The Controller exists to provide strategic and operational leadership over Alimentiv's accounting function, ensuring the integrity, accuracy, and timeliness of…
    • You will oversee document management activities across engineering, construction, manufacturing, and corporate functions, supervise document control personnel,…
    • Process all internal document control requests and retrieve documents from the database.
    • Manage all standard documents and ensure ISO9001 compliance.
    • As a senior leader within the Accounting management team, the Vice President, Corporate Controller plays a critical role in directly overseeing the Company’s…
    • This frees up our client’s executive and staff to focus on their core strategic activities such as sales and delivery, while we manage their corporate services.
    • Uploading documents to DMS system.
    • Ability to document work tasks (work instructions).
    • Oversee the receipt, capture, control and access of all Bid documents.
    • The Senior Manager, ASFI Regulatory Reporting sits at a critical intersection of Finance, Treasury, Risk, and Technology.
    • Travel to Alberta may be required.
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    • Proficiency in MS Office and other cost management software tools and applications to document and illustrate cost performance.
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    • Assist in setting up and maintaining assigned projects in the cost control system, tracking and reporting performance throughout the project lifecycle in line…
    • Provide document control status reports and metrics.
    • Support audits by ensuring document traceability and retrieval.
    • Extended Health, Dental & Vision Care.
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Job Post Details

Executive Assistant and Document Control Coordinator - job post

International Waxes, Inc.
Toronto, ON M1S 2A8
$50,000–$65,000 a year - Permanent, Part-time, Full-time

Job details

Pay

  • $50,000–$65,000 a year

Job type

  • Part-time
  • Permanent
  • Full-time

Location

Toronto, ON M1S 2A8

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Employee assistance program
  • RRSP match
  • Extended health care

Full job description

This is an in-office role

Overview

IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving the Company Executives, including Board and Management Meetings.

Responsibilities:

  • Corporate ISO Document Control Coordinator, review documents, send for approval to responsible parties, posting and distribution of documentation to the internal drives and updating the master list.
  • JD E1 updates and inquiries for internal Product Spec Sheets. Generation of Spec Change Letters to Customers.
  • Assigning all new IGI product codes for commercialization or initial revisions. Back up for TIS/MSDS.
  • Posting updates to Company websites and Terminal Libraries.
  • Coordinate events for the Company, Board Meetings, Sales and Management meetings.
  • Trademarks / Patents – review, dealing with all inquiries and billing.
  • Maintain confidential files. Distribute mail.
  • Maintain office supplies and courier shipments for the executives.
  • Maintain meetings rooms and order lunches as required.
  • Manage files associated with legal actions and communicate with legal and insurance representatives as needed.
  • Process expense reports for sales personnel. Arrange for approval and reconcile with receipts. Arrange for payment.
  • Coordinate requests for charitable donations.
  • Coordinate travel for executives as required.
  • All other projects as assigned.

Required Qualifications:

  • Five (5) years administrative assistant experience
  • Ability to maintain confidentiality.
  • Excellent verbal and written communication skills.
  • Detail orientated with a high standard of accuracy.
  • Self-motivated with good organizational skills.
  • Ability to prioritize multiple tasks, work well under pressure, and meet deadlines
  • Thorough knowledge and experience of Microsoft Office, including, Outlook, Word, Excel and PowerPoint.
  • Ability to work independently and collaboratively in a fast-paced environment.

Artificial Intelligence Disclosure:

We do not use artificial intelligence (AI) in our hiring process. All applications are reviewed using standardized screening questions to ensure alignment with job requirements.

Vacancy status:

This job posting is for an existing vacancy.

Who we Are:

The International Group, Inc. (IGI) is recognized as the world's only fully integrated wax producer.

IGI is the preferred strategic partner for companies seeking value throughout the entire supply chain. Whether it’s production, quality control, innovation, or research, IGI is committed to delivering the appropriate product to its customers promptly and for every purpose.

IGI operates in locations within Canada (Toronto, ON) and the United States (Titusville and Smethport, PA, Oshkosh, WI, Baytown, TX, Richmond, CA, Picayune, MS, Woods Cross, UT, and Evanston, WY.

If a progressive, supportive environment sounds like a great place to work and this sounds like the role for you, please apply with your resume.

IGI is committed to a diverse workforce as an Equal Opportunity Employer (Women, People with Disabilities, Indigenous Peoples, and Visible Minorities) and aims to maintain an inclusive and equitable workplace where everyone feels valued, respected, and supported.

We thank all interested applicants, however, only those selected for an interview will be contacted.

We thank the staffing industry for their interest but ask not to be contacted.

Job Types: Full-time, Part-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Ability to commute/relocate:

  • Toronto, ON M1S 2A8: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • What are your salary expectations for the role?

Experience:

  • Administrative: 5 years (required)

Language:

  • English (required)

Location:

  • Toronto, ON M1S 2A8 (required)

Work Location: In person

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