Document Control Coordinator jobs

Job Title: QC Document Control Specialist / Lead Quality Coordinator

Department: Quality Control / Quality Assurance
Reports To: QC Supervisor
Location: Office-based (Fabrication Shop Environment)
Position Type: Full-TimePosition OverviewWe are seeking a highly organized, meticulous, and proactive Senior QC Document Control Specialist to lead the compilation, verification, and archiving of all quality compliance paperwork for our ASME-certified and nuclear-qualified fabrication shop. Working directly alongside the QC Supervisor, you will serve as the administrative backbone of our Quality Department, ensuring all manufacturing data books and nuclear quality records strictly comply with ASME Boiler & Pressure Vessel Code and CSA N299.3 nuclear quality standards.While this remains a primarily desk-based compliance role, the ideal candidate possesses the technical aptitude, leadership capabilities, and deep code familiarity required to assist the QC Supervisor during absences, peak workloads, or customer audits.

Key Responsibilities

• Supervisor Back-up & Coverage: Act as the designated back-up for the QC Supervisor during absences or high-volume periods; field documentation questions from shop supervisors, review project release statuses, and lead documentation reviews with the Authorized Inspector (AI).
• Nuclear & ASME Turnover Packages: Lead the final assembly, indexing, and internal approval of comprehensive client "Data Packages" and "Turnover Packages" (complying with ASME U-1/U-1A forms and CSA N299.3 records retention guidelines).
• Material Traceability & MTRs: Oversee the review and verification of incoming Vendor Material Test Reports (MTRs) to ensure full heat-number traceability. Enforce strict verification to prevent Counterfeit, Fraudulent, and Suspect Items (CFSIs) per N299.3 guidelines.
• Weld Log & Sub-Supplier Tracking: Maintain and review daily weld maps, welder continuity logs, and Welder Performance Qualifications (WPQ) to ensure shop compliance.
• Audit & Joint Review Leadership: Co-lead internal audits, AI reviews, and customer nuclear compliance audits alongside the QC Supervisor and QA Manager, ensuring the central controlled quality filing system is entirely audit-ready.
• Nonconformance & Corrective Action Oversight: Manage and track internal and supplier nonconformances (NCRs) and corrective actions; ensure proper documentation, root-cause tracking, and closure before final shipping clearance.

Qualifications & Skills

• Experience: 2+ years of document control or quality coordination experience in a heavy manufacturing or fabrication shop. Direct experience working under an active CSA N299.3 (or legacy Z299) quality program is required.
• Code & Technical Knowledge: Advanced understanding of ASME material traceability, heat numbers, and nuclear-grade documentation practices. Proven ability to interpret and apply N299.3 specific annexes (including CFSI prevention and risk evaluation).
• Leadership Aptitude: Demonstrated ability to work independently, make compliance-based decisions, and professionally direct the flow of paperwork between project managers, shop floors, and clients.
• Software Proficiency: Expert-level skills in Microsoft Office (Word, Excel) and Adobe Acrobat Professional (PDF merging, bookmarking, and editing). Experience with electronic document management systems (EDMS) or ERP environments.
• Attention to Detail: Exceptional proofreading and verification skills with a "zero-error" mindset for regulatory compliance paperwork.

Preferred "Nice-to-Have" Qualifications

• Certified Welding Inspector (CWI): Current or prior CWI certification (AWS or CWB) is a major asset for verifying weld logs and stepping into supervisor duties.
• NDT / NDE Certifications: Prior or current NDT Level II or III certifications (Visual, Radiography, Magnetic Particle, Liquid Penetrant, or Ultrasonic) to assist with technical record reviews.

Physical Demands & Work Environment

• Primarily an office-based role utilizing a computer, dual monitors.
• Occasional entry into the fabrication shop environment to retrieve paperwork or coordinate with shop leads (safety glasses and steel-toed boots required).

Pay: $30.00-$40.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• RRSP match

Work Location: In person