Dental Office Billing jobs

Mountain View Electric Ltd. (Mountain View Farm and Industrial Partners) is a leading provider of comprehensive and efficient solutions for the agriculture, municipal, and industrial sectors. With decades of expertise in electrical, irrigation, and water systems, we help clients optimize their operations through innovative technologies and customer-focused service. Join our team and be part of an organization that values growth and quality.

Who Should Apply

We are looking for someone who is curious, proactive, and takes pride in understanding their work—not simply completing a list of assigned tasks.

This position is well suited to someone who likes to learn how a business operates, asks questions when something doesn't make sense, and wants to understand the “why” behind the processes they are taught. As you gain experience, we expect you to become increasingly independent: recognizing what needs attention, identifying discrepancies, following tasks through to completion, and looking for ways to help the team without always waiting for direction.

You do not need to come to us with extensive accounting experience. We are willing to train the right person. More important to us is strong attention to detail, sound judgment, initiative, and a genuine interest in learning. You should be comfortable working with numbers and interested in developing a practical understanding of accounts payable, billing, collections, purchasing, inventory, and how these functions connect within a business.

This is a varied role with the opportunity to learn multiple areas of our company and take on greater responsibility as your knowledge and skills develop.

Role Overview:

Mountain View Electric Ltd. is seeking a dedicated Administrative Assistant to join our growing team. In this role, you will receive comprehensive training in customer service, accounts payable, billing, and collection efforts, while also being cross-trained to support other departments as needed. You’ll work closely with other team members to ensure smooth office operations and provide exceptional service to both internal and external customers.

Key Responsibilities:

• Customer Service & Reception: Greet and assist visitors, manage phone calls, and handle general inquiries in a professional and friendly manner.
• Accounts Payable & Purchasing Support: Process supplier invoices, match invoices to purchase orders and receiving documentation, reconcile supplier statements, investigate discrepancies, and ensure transactions are entered accurately. Learn how purchasing, inventory, work orders, billing and accounting are connected so that issues can be identified and resolved rather than simply processed.
• Billing & Collections Support: Help prepare and send customer invoices, track payments, resolve billing discrepancies, and assist in collection efforts to follow up on outstanding payments.
• Administrative Support: Provide administrative assistance across various departments, including managing documents, organizing records, and supporting office tasks as needed.
• File & Record Management: Maintain organized and up-to-date records, ensuring that all information is easily accessible and properly stored.
• Collaboration: Work closely with other departments to support cross-functional tasks, assist with projects, and ensure smooth workflow across the company.
• Learning & Development: Build a working understanding of the processes you support and how they affect other areas of the business. Ask questions, seek clarification when something does not make sense, retain and apply previous training, and continue developing your knowledge as responsibilities expand.
• Initiative & Problem Solving: Identify tasks that require attention, investigate discrepancies, follow up on outstanding items, and look for opportunities to assist the team rather than relying solely on assigned work. Escalate issues appropriately when something appears incorrect or falls outside your knowledge or authority.

Qualifications:

• Strong attention to detail and a high degree of accuracy.
• Curious and willing to learn why processes are performed, not just how to complete them.
• Demonstrated initiative and ability to identify work that needs attention without constant direction.
• Comfortable working with numbers and interested in developing practical accounting and business knowledge.
• Strong organizational skills and ability to manage competing priorities and follow tasks through to completion.
• Good judgment and willingness to ask questions when information is incomplete or something does not appear correct.
• Ability to retain training and apply previously learned processes consistently.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office; experience with accounting, ERP, CRM, or invoicing software is an asset.
• Previous administrative or accounting experience is an asset, but aptitude, initiative and willingness to learn are equally important.

Job Type: Full-time

Pay: $45,000.00-$56,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Flexible language requirement:

• French not required

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person