Position Purpose summary:
The HR Assistant will support the Human Resources department in daily operations, ensuring efficient HR functions within the Association. This role involves assisting with recruitment, onboarding, payroll and benefits administration, employee records management, finance and HR compliance. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle confidential information professionally.
Key Responsibilities
Recruitment & Onboarding:
- Assist in job postings, screening resumes, and scheduling interviews.
- Coordinate new hire onboarding, including preparing offer letters, conducting orientation, and ensuring compliance with documentation requirements.
- Ensure all the required onboarding documents are sent to the payroll team in a timely manner
- Maintain employee records and update HR databases with new hire information.
Employee Relations & Compliance:
- Act as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.
- Assist in organizing employee engagement activities and wellness initiatives.
- Support HR compliance by maintaining up-to-date records and assisting with policy implementation.
Payroll & Benefits Administration:
- Work closely with the Payroll team to ensure accurate tracking of employee attendance, leaves, and vacations.
- Assist employees with payroll-related inquiries by liaising with the Payroll team as needed.
- Support benefits administration, including enrollments, changes, and employee inquiries.
- Ensure compliance with employment laws, health & safety regulations, and internal HR policies.
General HR Support & Additional Duties:
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Prepare HR reports and assist in HR audits as needed.
- Support performance management processes, including tracking employee evaluations and training initiatives.
- Assist in the development and implementation of HR policies and procedures.
- Provide administrative support to the HR Manager on various HR projects.
- Perform any other HR-related duties as assigned.
Qualifications & Requirements:
- Diploma or Bachelor's degree in Human Resources, or a related field.
- 2-4 years of HR experience.
- HR experience in a healthcare or medical-related environment is an asset.
- Strong understanding of HR processes, payroll, employment laws, and best practices.
- Proficiency in HRIS systems.
· Excellent knowledge of Microsoft Excel (*particularly pivot tables & lookup), Word, Outlook, Zoom
- Excellent organizational and multitasking skills with a high level of confidentiality.
- Strong interpersonal and communication skills to effectively interact with employees at all levels.
- Ability to work independently as well as part of a team
- Ability to problem solve
- Ability to work in a fast paced and pressure environment.
- Excellent time management skills.
- Certification in HR (e.g., CHRP, SHRM-CP) is an asset.
Job Types: Full-time, Permanent
Pay: $34,400.00-$55,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
Application question(s):
- What is your experience with Microsoft Excel (particularly pivot tables and lookup
Education:
Experience:
- Accounting: 1 year (required)
- Payroll: 1 year (required)
- HR : 1 year (required)
- HRIS: 1 year (required)
Licence/Certification:
Work Location: In person
