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Library Assistant, Archives & Research Collections
McMaster University
·
4.2
Hamilton, ON L8S 4S4
•
Hybrid work
$29.26–$41.19 an hour
Part-time, Full-time
Apply on company site

Job details

$29.26–$41.19 an hour
Part-time, Full-time
Monday to Friday
Hybrid work in 1280 Main Street West, Hamilton, ON L8S 4S4

Full job description

Job ID
79064
Job Title
Library Assistant, Archives & Research Collections
Regular/Temporary
Regular
Location
Central Campus
Open Date
2026/10/08
Job Type
Continuing
Close Date
2026/11/02
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
Library Acquisitions General
Full/Part Time
Full-Time
Salary Grade/Band
Grade 7
Salary Range
$29.26 - $41.19 (hourly)
Job Code
JD1612
Existing Vacancy
Yes - Backfilling as Existing
Target Number of Openings
1
Hours per Week
35


Posting Details


Schedule
35 hours per week; 7 hours per day

Monday to Friday

8:30am – 4:30pm


Education Level
Bachelor's degree in a relevant field.

2-year Community College diploma in Library and Information Technology, including at least one course in archives.


Career Level
Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.



Job Description



Anticipated Start Date: December 9, 2026. This job is in the Unifor Local 5555 Unit 1 Bargaining Unit.

General Description:

Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks. Requires a thorough knowledge of library policies, procedures, and systems.

Unit/Project Description:

McMaster University Library is seeking a knowledgeable and dedicated individual to join a team of archivists, librarians, conservators, and other staff as Library Assistant in the William Ready Division of Archives and Research Collections, the Library’s principal repository for rare books, archives, and antiquarian maps. While the job description identifies both library and archival functions, the incumbent will focus on supporting the department’s archival program.

Representative Duties & Responsibilities:

  • Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division’s collection.

  • Perform routine copy cataloguing of the Division’s collection using existing sources of records and established classification schemes, subject headings, and formats for bibliographic data.

  • Identify during cataloguing any items in need of preservation treatment and bring to the attention of the
    Library’s
    conservator.

  • Place items in protective enclosures such as acid-free envelopes when necessary.

  • Create, edit, and delete bibliographic and related records.

  • Explain relevant cataloguing rules and codes to library staff and patrons.

  • Provide advice and training on how to find bibliographic information to library staff and patrons.

  • Sort, file, shelve, and retrieve materials in a variety of formats.

  • Barcode and label newly catalogued books and archives boxes.

  • Arrange for and track the shipping and receiving of archives and rare
    books
    acquisitions to the Division.

  • Receive and accession new acquisitions of archives and rare books.

  • Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives, books, periodicals, and other materials in the Division’s collections.

  • Assist Librarians with the processing of archival collections, including re-boxing and re-
    foldering
    materials, and sorting and listing files.

  • Upload archival descriptions to Division’s online descriptive catalogue (AtoM).

  • Upload archival descriptions to the provincial catalogue (ARCHEION).

  • Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and re-shelving.

  • Create and maintain digital images and metadata in various formats.

  • Provide in-depth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.

  • Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.

  • Create and update the student assistant employee manual as required.

  • Create and monitor shift schedules for student assistants.

  • Track and monitor student assistant hours.

  • Prepare and submit student assistant payroll timesheets.

  • Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.

  • Update the Division’s website with information supplied by supervisor, or other Division staff.

  • Maintain and order archival supplies and other supplies.

  • Provide interlibrary loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.

  • Assist with the development of exhibits for archives and rare books in original and web formats.

Supervision:

  • Has ongoing responsibility for supervising of 1-9 casual employees (at any one time).

  • Provide orientation and show procedures to others.

  • Ensure adherence to quality standards and procedures for short term staff.

Qualifications:

  • Bachelor's degree in a relevant field.

  • 2-year Community College diploma in Library and Information Technology, including at least one course in archives.

  • Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.


Assets:

  • Knowledge of archival functions.



How To Apply


To apply for this job, please submit your application online.



Employment Equity Statement


McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

  • Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
  • Faculty of Health Sciences HR Office at ext. 22207, or
  • School of Graduate Studies at ext. 23679

to communicate accommodation needs.



Hybrid Work Language


To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.



Interview Experience


At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.



AI Statement


McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

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