Administrative Assistant jobs in West Island, QC

Overview:
We are seeking a detail-oriented Administrative coordinator and service Assistant to join our team. The ideal candidate will provide administrative and service support and ensure efficient office and service operations. This is a full-time position based in our office.

Responsibilities:
- Answer emails and phone calla and direct them accordingly with professionalism and courtesy

- assure service technicians rotation schedule , and manage technicians schedule
- data entry tasks accurately and efficiently
- Provide exceptional customer service to clients and visitors
- Manage phone systems and transfer calls to appropriate staff members
- Manage service calls and dispatch to proper technician

- open and close work orders

- manage tenant appointments and coordinate with technicians
- assist with scheduling, delivery, ordering of materials and appliances
- Perform clerical duties such as filing photocopying, and organizing documents

-prepare and organize conference room for meetings . Calendar

-responsible to make coffee , and order snacks and materials for the office .

- responsible for office organization and cleanliness

- manage office repairs and maintenance
- Support administrative tasks to streamline office processes

Requirements:
- Proven experience in an administrative or office support role
- Proficiency in using office software and computer systems
- Strong phone etiquette and communication skills

- previous experience with dispatching
- Ability to multitask and prioritize workload effectively
- Knowledge of basic administrative procedures
- Excellent organizational skills with attention to detail

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• Life insurance
• Vision care

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Front desk: 3 years (preferred)
• Administrative experience: 2 years (preferred)

Language:

• French and English (preferred)

Work Location: In person