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Administrative Assistant jobs in Ottawa, ON

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    • Minimum of 3 years experience in an administrative support role.
    • Provide administrative support to the Operations team to ensure smooth and efficient daily…
    • Provide general administrative support across departments as needed.
    • Previous reception, customer service, or administrative experience is an asset.
    • Reporting to the Supervisor, the Administrative Assistant supports the daily operations at the Centre by providing clerical, administrative assistance to ensure…
    • Previous administrative, reception or bookkeeping experience is an asset.
    • Provide day-to-day administrative support to lawyers, law clerks and other members of…
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    • Medical administrative assistant: 2 years (preferred).
    • Performing other administrative duties as required in a fast-paced clinical environment.
    • Tim Hortons is recruiting a Part-time Week End Administrative Assistant.
    • This is an excellent opportunity for an Administrative Assistant with a client-service…
    • View all Tim Hortons | McCluskey Group jobs - Kanata jobs
    • Salary Search: Administrative Assistant salaries in Kanata, ON
    • See popular questions & answers about Tim Hortons | McCluskey Group
    • General office administrative skills (i.e., faxing, scanning, photocopying).
    • We are looking for a casual medical lab technician with the ability to draw blood.
    • Minimum 5 years’ administrative and project coordination experience within a consulting company.
    • Provide professional administrative, operational and project…
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    • To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
    • To prepare packages and arrange courier pick up;
    • Strong project coordination and administrative management skills.
    • Provide administrative support to Executive Committee members as required.
    • 1-2+ years of administrative or office support experience.
    • Pro-actively manages the Managers appointments and other time commitments using MS Outlook, with…
    • Proficiency with AI productivity tools and modern enterprise workflow technology to enhance administrative efficiency.
    • This position provides professional administrative support and office management to the Executive and Clinical Leadership team to ensure the efficient delivery…
    • Positive attitude and interpersonal skills required for working with the public.
    • Highly proficient telephone and computer skills essential.
    • Excellent judgment, time management and organizational abilities;
    • Scanning and uploading of medical documents using EMR ( (PS Suite knowledge would be an asset)…
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Job Post Details

Swissport International AG logo
Lounge Operations Administrative Support
Swissport International AG
·
3.0
Ottawa, ON K1V 9B4
•
Hybrid work
Full-time
Apply now

Job details

Pay information not provided
Full-time
Hybrid work in 1000 Airport Parkway Pvt Ste 2651, Ottawa, ON K1V 9B4

Full job description

Overview:


Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”


We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things, and Win as a Team, and we are currently seeking dedicated individuals who align with these values to join our team at various locations across the globe.


Job Summary

The Operations Support Administrator provides administrative and coordination support to ensure the smooth and efficient execution of daily operations. Key responsibilities include maintaining operational records and reports, coordinating schedules and meetings, assisting managers with administrative tasks, and liaising with internal teams, airport authorities, and airline representatives. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while ensuring operational efficiency and compliance with requirements.

Key Responsibilities:
  • Provide administrative support to the Operations team to ensure smooth and efficient daily operations.
  • Respond to incoming calls, emails, and operational inquiries, directing requests to the appropriate departments or personnel.
  • Prepare, update, and maintain operational documents, reports, presentations, schedules, and records.
  • Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
  • Assist with planning, scheduling, and coordination of meetings, training sessions, and other activities.
  • Support recruitment by coordinating interviews and communicating with candidates and hiring managers.
  • Assist with onboarding activities, ensuring new hires complete the required documentation and pre-employment checks.
  • Maintain accurate records, databases, and documentation related to activities and compliance requirements.
  • Support managers with administrative tasks, reporting, and follow-up on operational priorities.
  • Assist with the planning, coordination, and launch of new lounges, working closely with internal teams, external partners, and airport stakeholders to ensure operational readiness.
  • Prioritize and manage multiple tasks independently, ensuring accuracy and timely completion.
  • Perform other administrative and operational support duties as required.

Qualifications:
  • Post-secondary education in business administration or a related field.
  • Minimum of 3 years experience in an administrative support role.
  • Strong attention to detail and high accuracy in data entry and financial record management.
  • Ability to manage high-volume requests and meet tight deadlines in a fast-paced environment.
  • Excellent problem-solving skills.
  • Effective communication and stakeholder management skills across operations and suppliers.
  • High proficiency in Microsoft Excel and PowerPoint, as well as other administrative software and programs.
  • Strong organisational skills and the ability to prioritise and manage multiple tasks simultaneously

What we offer
  • Competitive pay
  • Annual bonus
  • Group benefits (Insurance, RRSPs, etc.)
  • Free parking
  • Hybrid work option available

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!

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