Administrative Assistant Restaurant jobs

Company Overview
Wild Blue Restaurant & Cocktail Bar is dedicated to providing a professional, high-quality working environment where excellence is the standard. We focus on developing our staff’s culinary, service, and management skills to ensure guest satisfaction.

Overview
We are seeking an energetic and detail-oriented Acting Office Manager to fulfill a 3 month position covering a leave of absence to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining organizational efficiency, supporting staff, and delivering exceptional customer support. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with various office software and systems. This temporary appointment is being offered to provide leave coverage for our current Office Manager. Unless ended earlier by the company or extended by written agreement between the parties this agreement will expire upon the return of the Office manager. Ideally there will be a 2 week training period before the 3mth term begins.

Responsibilities

• As Acting Office Manager, you will assume responsibility for the day-to-day administrative, payroll, employee, and financial administration functions of the restaurant.

Your responsibilities will include, but are not limited to:

• Preparing and processing payroll accurately and on schedule.
• Reviewing employee hours, payroll adjustments, vacation pay, new hires, departures, and wage changes.
• Preparing and reconciling employee gratuity distributions.
• Coordinating administrative onboarding and offboarding of employees.
• Preparing weekly restaurant sales reports.
• Reconciling sales, cash deposits, bank deposits, and payment records.
• Reconciling company credit card statements and supporting receipts.
• Reviewing and processing supplier invoices.
• Reconciling vendor statements, credits, and discrepancies.
• Ordering and maintaining office supplies.
• Providing general administrative support to the restaurant leadership team.

Experience

• Proven clerical or administrative experience in a fast-paced environment
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook),
• Excellent organizational skills with attention to detail in data entry and record keeping
• Background in customer service or customer support roles that require effective communication skills
• Familiarity with office equipment such as fax machines, scanners, printers, and filing systems

Pay: $4,600.00-$5,800.00 per month

Benefits:

• On-site parking

Education:

• Secondary School (preferred)

Experience:

• office: 3 years (required)

Licence/Certification:

• Canadian work visa / residency or citizenship? (required)

Location:

• Whistler, BC (required)

Work Location: In person