Accounting Software Support Specialist jobs in Mississauga, ON

About Us

Founded in 1985, Investments Hardware Limited (IHL) is a Canadian, family-owned business dedicated to providing exceptional quality, unparalleled service, and competitive value to our customers in the construction industry. As an innovative and rapidly growing industry leader, our mission is to support and inspire our community of builders and contractors, empowering them to achieve more. Our tremendous growth and success in the retail construction industry and supply chain management stems from our commitment to building long-lasting relationships with our customers and within the community.

ROLE

Reporting to the Accounting Manager, the Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, expense reports, and related financial transactions. This role ensures accounts payable records are complete and accurate, vendor inquiries are resolved promptly, and payments are processed in accordance with company policies and internal controls.

The ideal candidate is highly organized, detail-oriented, and comfortable managing a high volume of transactions while meeting deadlines.

RESPONSIBILITIES

Essential Duties and Responsibilities include, but are not limited to the following:

• Process, review, code and enter vendor invoices accurately and on time.
• Verify invoice details, including pricing, quantities, payment terms, taxes and vendor information.
• Prepare vendor payments for processing, including EFT, cheques and other approved methods.
• Review employee expense reports / credit card statements for accuracy, supporting documentation, and compliance with company policies.
• Maintain accurate vendor records and supporting documentation.
• Reconcile vendor statements and investigate discrepancies, duplicate invoices, missing payments, and outstanding balances.
• Respond to vendor and internal inquires regarding invoices and payment status.
• Assist with month end and quarterly activities, including accounts payable reconciliations, expense accruals and accounts payable aging reports
• Maintain organized physical and or electronic accounts payable records for audit purposes.
• Maintain confidentiality of company, employee, vendor, and financial information.
• Any and all other duties as assigned to meet company objectives

Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration or related field considered an asset
• 5 years of accounts payable or related accounting experience preferred.
• Strong understanding of accounts payable processes and basic accounting principles.
• Experience working with accounting ERP systems, Dynamics 365 knowledge considered an asset.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience processing high- volume invoices and payments is an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Professional approach to vendor and internal interactions, electronic and or in person.
• Ability to work independently as well as collaboratively within a finance team.
• Ability to identify discrepancies and follow issues through to resolution

Benefits of Working with IHL:

IHL Canada offers a collaborative, respectful work environment, with tremendous opportunities for professional development and career growth.

We are a family-owned and operated business that values a healthy work/life balance. We encourage and reward the contributions of team members, by offering competitive wages, comprehensive health benefits and tremendous opportunity for advancement.

IHL Canada proudly promotes an inclusive workplace, which fosters teamwork and mutual respect. As we continue to grow, we actively encourage diversity, equity, and inclusion within all levels of the organization.

This position is being recruited to fill an existing vacancy.

Artificial intelligence (AI) is not used in the screening, assessment, or selection of candidates for this role.

#Indeed

Pay: From $52,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Store discount
• Vision care
• Wellness program

Ability to commute/relocate:

• Vaughan, ON L4L 9J7: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What accounting software and systems have you used?

Location:

• Vaughan, ON L4L 9J7 (preferred)

Work Location: In person