virtual assistant jobs

Job Brief

The Executive Assistant is responsible to deliver executive-level management assistance to the President and Executive Team (as needed). This position utilizes business knowledge, experience, and technical expertise to deliver value and support.

Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest and largest wholesale electrical distributors in Canada.

Graybar Canada – a division of Graybar Electric US – is a leader in the distribution of high quality electrical, automation and telecommunications products that supports these operations through related supply chain management and logistics services. We are also a Fortune 500 company.

Graybar operates more than 250 distribution facilities throughout North America, with over 30 branches across Canada alone. As one of the world’s largest employee-owned companies, Graybar Canada has the power and stability of a big corporation and the integrity and drive of a neighborhood business.

Graybar Canada has an exciting career opportunity available. We are currently seeking an Executive Assistant to join our Corporate Office in Halifax, NS.

Graybar Canada offers a competitive compensation and benefits package including:

• No Evening or Weekend Shifts
• TELUS Health Virtual Care
• Cost shared Health and Dental Benefits
• Life & AD&D Insurance
• Employee Profit Sharing Program
• Long Term Disability Benefits
• Group RRSP Matching
• Corporate Fitness Membership Program
• Employee Share Purchase Program
• Computer Purchase Plan
• Tuition Reimbursement Program
• Service Awards Program

Summary
The Executive Assistant is responsible to deliver executive-level management assistance to the President and Executive Team (as needed). This position utilizes business knowledge, experience, and technical expertise to deliver value and support. This role is privy to senior leadership matters, communications, correspondence, documents, decision items, and is required to exercise discretion, diplomacy, and sound judgement.

Responsibilities:

• Act as first point of contact for external key stakeholders and respond to general inquires and requests for the President’s office.
• Provide a range of confidential, administrative supports to the President and the Executive team (as needed).
• Proactively collaborate with the Executive team to ensure seamless communication and workflows.
• Coordinate the President’s schedule, meetings, and appointments.
• Work as the Communications Specialist to prepare and release large scale correspondence.
• Support the preparation and coordination of RFP’s, contract submissions, legal documents, mergers and acquisitions, brand development, and any other large scale Graybar Canada project.
• Coordinate the annual Strategic Plan review, gather annual metrics, and prepare communication strategies.
• Conduct research, develop materials, prepare agendas and transcribe minutes for various committees.
• Participate as a contributing member on committees, as assigned.
• Support and foster relationships with the community, stakeholders, and other entities.
• Coordinate and/or support planning for special events.
• Tracks and reconciles the Presidents expenses, ensuring accuracy, and timeliness
• Ensure timelines are met for deliverables required for the President for Board meetings.
• Arrange travel and accommodations for the Executive team
• Assist with onboarding of new Executive team members

Requirements:

• +5 years experience in an executive assistant role or similar
• Executive Assistance certificate or equivalent
• Post secondary education in administration or business an asset
• Computer skills with advanced knowledge of Microsoft Office products
• Basic knowledge of accounting systems, budgets, and internal controls
• Able to perform moderate to complex reporting
• Sound analytical thinking, planning, prioritization, and execution skills
• Highly organized and a problem solver
• Strong work ethic and positive team attitude
• Able to effectively communicate both verbally and in writing
• Able to build and maintain lasting relationships with other departments and key business partners

We wish to thank all applicants for their interest but advise that only those selected for an interview will be contacted.

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