Assistant Event Coordinator

Part-Time, Event-Based Leadership Role | Weekends | Windsor-Essex

We are hiring an Assistant Event Coordinator to help supervise event staff, manage assigned operational areas, resolve routine problems, and support the Event Coordinator during live events.

This is a junior leadership and development role for someone who wants to progress into event coordination.

Compensation: $25/hour

Typical shift length: 8 hours

Typical frequency: 1-6 shifts per month

Location: Windsor and Essex County

Responsibilities

• Review event plans before event day
• Attend required pre-event meetings
• Confirm staff attendance and assignments
• Brief and supervise event staff
• Monitor entrances, activities, vendors, and crowd flow
• Reassign staff when coverage changes
• Organize breaks
• Answer frontline staff questions
• Resolve routine customer and vendor complaints
• Apply policies consistently
• Identify developing problems
• Escalate serious issues appropriately
• Track incidents and incomplete tasks
• Lead sections of setup or teardown
• Confirm checklist completion
• Provide post-event staff feedback
• Give the Event Coordinator concise operational updates
• Temporarily manage an event area when the coordinator is occupied

The purpose of this role is to reduce the number of routine operational issues reaching the Event Coordinator.

Ideal Candidate

You are:

• Highly accountable
• Calm under pressure
• Comfortable directing staff
• Organized and decisive
• Able to prioritize competing issues
• Confident handling difficult customers
• Comfortable correcting poor performance
• Able to delegate
• Strong in written and verbal communication
• Interested in long-term development
• Comfortable taking responsibility for outcomes

Experience in supervision, hospitality, retail leadership, recreation, event operations, administration, project coordination, venue work, or volunteer leadership is strongly preferred.

Important Conditions

This role may involve:

• Early mornings
• Late finishes
• Long weekend shifts
• Constant interruptions
• Simultaneous problems
• Difficult attendees or vendors
• Correcting staff who may be peers
• Making decisions with incomplete information
• Being accountable for delegated work
• Switching between supervision, customer service, and physical work
• Completing incident notes and post-event reporting
• Receiving direct feedback

This role is not a good fit for someone who wants the title without the responsibility, avoids difficult conversations, escalates every decision, struggles to prioritize, or expects immediate promotion.

Requirements

• Prior supervisory, leadership, coordination, or senior event experience
• Reliable weekend availability
• Availability for required pre-event meetings
• Reliable transportation
• Smartphone with mobile data
• Ability to use Slack, digital plans, checklists, forms, and schedules
• Strong written and verbal communication
• Ability to work long shifts
• Ability to remain calm during conflict
• Legal eligibility to work in Canada

First Aid and Smart Serve are assets.

Advancement

Strong performers may progress through:

Assistant Event Coordinator → Event Coordinator → Senior Event Coordinator

Advancement is based on reliability, judgment, leadership, communication, staff management, and performance across multiple events.

How to Apply

Please include:

• A brief example of a time you supervised or directed staff
• A brief example of a decision you made without being able to reach your manager
• Why you want to progress into event coordination
• Your typical weekend availability

Pay: From $25.00 per hour

Work Location: Hybrid remote in Windsor, ON