Event Operations Executive

Job Summary

We are seeking a dynamic and detail-oriented Event Operations Executive to oversee the planning, coordination, and execution of various events. This role requires a professional with strong organizational and communication skills, capable of managing multiple tasks efficiently.

Responsibilities

• Develop and implement policies and procedures for efficient operations for events and festivals.
• Handle budgets, forecasting and resource allocation to meet strategic goals.
• Cultivate and maintain relationships with vendors and suppliers.
• Onboard, manage and support vendors for festivals and events.
• Negotiate contracts, manage payments and ensure vendors and suppliers are managed efficiently.
• Support site planning and placement pre-event and during events.
• Ensure quality assurance and communication standards are followed.
• Analyze data to identify process improvement opportunities and cost savings.
• Support supply chain processes and share frequent updates about plans and strategies.
• Report on operational efficiency and standards.
• Stay up to date on industry trends and best practices.
• Assist in operations tasks for all festivals and events pre, during and post.
• Maintain detailed organizational records of event logistics, contracts, and communications
• Handle on-site operations during events to address any issues promptly and efficiently
• Ensure compliance with safety regulations and health protocols at all times

Requirements

• Minimum 2 years of experience in marketing, events, or a related field
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in CRM software and MS Office (particularly Excel)
• Experience with event coordination and logistics is an asset
• Ability to work flexible hours, including evenings and weekends as needed
• Exceptional communication skills for liaising with clients, vendors, and team members
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Effective time management skills to meet deadlines in a fast-paced environment
• Experience in budgeting and financial management for events
• Ability to work under pressure while maintaining professionalism and attention to detail

Pay: $20.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Toronto, ON M4P 3B8