Program and Administrative Assistant

Job Summary
We are seeking a detail-oriented and collaborative Program and Administrative Assistant to support the smooth delivery of community-based programs that serve women, girls, and gender-diverse individuals. This position plays a key role in ensuring effective coordination across programs and services while providing day-to-day administrative support to the team.

The ideal candidate is highly organized, adaptable, and thrives in a fast-paced, mission-driven environment. If you have experience in administrative support, program coordination, or community services—and are passionate about helping others—we invite you to join our team and contribute to meaningful work in Greater Sudbury.

About SWC (Sudbury Women’s Centre)
The Sudbury Women’s Centre (SWC) is a community-based nonprofit organization that supports women, girls, and gender-diverse individuals who have experienced violence or other challenging life situations. We offer a range of programs and services that promote safety, healing, connection, and empowerment.

As our programs grow and evolve, we’re strengthening our team to better support the diverse needs of our community. This role is essential to helping the Centre operate smoothly and ensuring that program activities run effectively and efficiently.

Responsibilities

• Provide administrative and coordination support for programs and services
• Assist with planning, scheduling, and tracking of program activities
• Support data entry, file management, and document organization related to program outcomes
• Provide occasional administrative support to the Executive Director and Finance Officer (e.g., scanning receipts, helping track expenses)
• Contribute to internal and external communications, including basic marketing or social media tasks
• Help coordinate special events, workshops, and community outreach activities
• Perform other administrative tasks as assigned to ensure the effective functioning of the Centre

Qualifications

• Post-secondary education in office administration, social services, or a related field (or equivalent combination of education and experience)
• Minimum 1–2 years of administrative experience in a nonprofit, social services, or community-based setting is an asset
• Excellent communication and organizational skills
• Proficient in Microsoft Office and Google Suite
• Ability to manage multiple tasks and work both independently and as part of a team
• Comfortable working in a women-centered, trauma-informed environment
• Experience with social media or communications tools is an asset
• Commitment to SWC’s mission and values, including inclusion, empowerment, and community care

Additional Information

• This position is funded through a long-term grant to November 2029, with annual contract renewals based on funding and organizational need
• Occasional evening or weekend work may be required
• This position reports directly to the Executive Director
• This job is funded by the New Horizons for Seniors Program
• We thank all applicants; only those selected for an interview will be contacted

How to Apply
Please submit your resume and cover letter through Indeed.
Applications will be reviewed on a rolling basis. We encourage early applications. The position will remain open until filled.

We strongly encourage applications from individuals with lived experience and those who identify as Indigenous, Black, racialized, 2SLGBTQIA+, newcomers, or part of any equity-deserving group. Accommodations are available upon request throughout the recruitment process.

Job Type: Fixed term contract
Contract length: 50 months

Pay: From $23.33 per hour

Expected hours: 30 per week

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Mileage reimbursement
• On-site parking
• Paid time off
• Wellness program

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)

Location:

• Greater Sudbury, ON P3E 1G1 (required)

Work Location: In person