Event & Accommodations Assistant

Join our team at Waupoos Estates Winery, where breathtaking views, handcrafted wines, and memorable celebrations come together. We’re looking for an enthusiastic and organized Event & Accommodations Assistant to help bring our weddings, tours, and private gatherings to life.

About the Role

As our Event & Accommodations Assistant, you’ll play a key role in supporting our events team throughout the season. The Event Assistant provides hands-on support throughout the event lifecycle, including planning, coordination, logistics, setup, and teardown. This role involves liaising with clients, vendors, staff, and guests to ensure flawless execution and memorable hospitality experiences across all winery events and accommodations.

Key Responsibilities

• Assist with planning, preparation, and execution of weddings, private events, group tours, and seasonal special events.
• Coordinate guest accommodation bookings including onsite lodgings and referrals with partner properties.
• Manage bus group logistics and tour itineraries, including menu details, client communication, arrival/departure schedules and invoicing.
• Support event setup and teardown, including tables, chairs, tableware, and food & beverage services.
• Collaborate closely with the Events Team to ensure seamless registration, schedules, and delivery of services.
• Maintain inventory of event supplies and equipment, ensuring everything is well-prepared before events begin.
• Deliver exceptional customer service and respond promptly to client and guest needs during events.
• Generate new events, workshops and on-site winery events.
• Duties may expand in the winter months, due to the nature of the industry.

Qualifications

• Minimum of 2 years’ experience in hospitality, event planning, or tourism, preferably in a winery, hotel, or venue setting.
• Excellent organizational skills, attention to detail, and ability to multitask.
• Strong communication skills (verbal and written) with a polished, professional approach.
• Must be physically capable of lifting and moving equipment, standing for extended periods, and managing logistics.
• Proficiency with basic office software (e.g., emails, booking tools, spreadsheets).
• Comfortable working in a fast-paced, hands-on environment
• Flexibility to work weekends, evenings, and holidays — event schedule may extend beyond standard business hours.
• Collaborate with the Events Manager and broader team to ensure the highest standard of hospitality

To Apply:
Please send your resume and a brief introduction to events@waupooswinery.com with the subject line “Event Assistant Application – [Your Name]”.

Job Type: Seasonal
Contract length: 8 months

Pay: $40,000.00-$42,000.00 per year

Benefits:

• Casual dress
• Discounted or free food
• Flexible schedule
• On-site parking
• Store discount

Work Location: In person