Corporate Services Administrator, St. Thomas

Summary

The Corporate Services Administrator plays a key role in supporting the company’s legal and human resources functions. This position is responsible for contracts administration, corporate records management, investor communications, human resources systems management, employee recruitment and onboarding and general legal and HR coordination. The role requires a detail-oriented professional with strong communication and organization skills and the ability to manage sensitive information with discretion.

Key Responsibilities:

 Assist with the administration of legal documents and contracts.

 Maintain a centralized contract management system and track key deadlines and renewal dates.

 Assist with legal/regulatory filings.

 Serve as a point of contact for internal and external inquiries relating to HR and corporate and legal matters.

 Provide timely and professional responses to ensure high-quality stakeholder engagement.

 Support communication and coordination related to shareholder and investor relations.

 Assist with the preparation and organization of materials for board meetings, investor updates, and related correspondence.

 Assist with employee recruitment including interview scheduling, HR reporting, and candidate communications.

 Assist with the onboarding of employees, including preparation of employment contracts and collection of required documentation.

 Maintain up-to-date and accurate employee records in the HR system and ensure document compliance.

 Provide general administrative support to the legal and HR departments.

 Assist with internal audits, documentation reviews, and the preparation of reports and presentations.

 Act as a liaison between departments, employees, and external partners as needed.

Qualifications and Skills:

 4+ years of experience in a contracts administration, HR, or administrative support role.

 Experience using HRIS systems and/or contract management platforms preferred.

 High level of discretion and professionalism in handling sensitive and confidential information.

 Strong organizational, prioritization and time management skills.

 Excellent written and verbal communication skills.

 Proficient in Microsoft Office Suite and digital document systems.

Salary Range: CAD $65k-$75k annual

Job Types: Full-time, Permanent

Pay: $16.55-$31.62 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• What is your desired salary

Experience:

• Corporate Admin: 1 year (required)

Work Location: In person