Event Coordinator

Event Coordinator - St. Charles Country Club

St. Charles Country Club is seeking an Event Coordinator to join our Food & Beverage leadership team. This role is ideal for a highly organized, service-focused professional who takes pride in delivering seamless, memorable events and providing exceptional hospitality.

The Event Coordinator is a key point of contact for weddings, corporate functions, and private events hosted at the Club, working cohesively to ensure every detail reflects the high standards of St. Charles. Key responsibilities of the role include, but are not limited to:

• Serve as the primary point of contact for private events, providing timely, professional, and attentive communication with a focus on relationship building.
• Plan and execute weddings, corporate events, and private functions from initial inquiry through post-event follow-up
• Prepare and manage event documentation, including contracts, banquet event orders, invoicing, timelines, and related administration
• Provide on-site event oversight, including directing service staff as required
• Ensure all event details are communicated to all parties in a timely fashion, coordinate logistics for events internally and externally
• Contribute ideas toward the continuous improvement of the Club’s event offerings
• Support Food & Beverage operations, including Manager on Duty coverage when scheduled, and other duties as assigned

Core Qualifications

• Previous experience coordinating or executing events in a hospitality environment required
• Strong communication, organization, and time-management skills with exceptional attention to detail
• Polished, professional presence and a genuine commitment to service excellence
• Ability to manage multiple priorities in a fast-paced environment
• Flexible availability, including evenings and weekends, as event schedule requires

Why Work at St. Charles

Benefits include a competitive starting salary (commensurate with experience), three weeks vacation, health benefits, gratuities, free golf, on-site parking, staff meals, and opportunities for personal growth and advancement in a beautiful country club setting.

Application Process

Interested candidates are invited to submit a cover letter and résumé to Robert Shedden, General Manager, outlining their experience and interest in joining St. Charles Country Club. Only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• On-site parking
• Paid time off
• Store discount

Work Location: In person