Scheduling Coordinator/Administrative Assistant

We are looking for someone who is somewhat of a super-hero, who has the ability to multi-task without missing a heartbeat, Someone who isn't afraid of a possible later day than normal, who will be the voice for the Owner/CEO, who isn't afraid to have that voice and contribute daily to our success.

Someone who can bring positives to the table, along with forward thinking and energy

Responsibilities

• Main point of contact for Clients, Suppliers, Owner,CEO and Installers
• Gate keeper on Emails, follow ups, phone calls
• Track job completion dates and track work in progress
• Basic clerical and administrative duties, filing, preparing electronic forms & documents, data entry
• Gate keeper to T-Sheets, Qucikbooks application
• Work Closely with operations, Supervisor and Installers
• Dealing with customer inquiries and concerns
• Completion of various accounting functions, including invoicing, accounts payable and accounts receivable and purchase orders in QuickBooks
• Preparation of Quotes to customers , RFQ's and information provided from sales person
• Office supplies and tidiness
• Warehouse Inventory control, and Control of all tools that are given to Installers
• Performing additional duties as assigned

Attributes & Experience:

• Customer service skills/experience a must within Racking, Construction and logistics
• Self starter
• Strong communication skills, both written and verbal
• Able to deal with high volume emails, and requests
• Able to deal with high level of stress
• Able to make decisions quickly
• Highly Organized and time-management skills
• Must be career-oriented, proactive, accurate, deadline-oriented, service-oriented, punctual and reliable
• Ability to work well with others
• Proficient in Excel, MS Word, Outlook, Google, Quickbooks Online and T-sheets
• Proficient with English language speaking and typing
• Previous racking and construction industry experience
• Previous experience in Quickbooks

If you feel you would be a great fit and have the qualifications please send us your resume

We have been looking for you!!!!!

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Benefits:

• Dental care
• Paid time off

Experience:

• Administrative: 3 years (required)

Work Location: In person