Finance Manager

Manager, Finance

Oakville (On-site)

Links2Care is a non-profit, community service organization providing a better quality of life through care, support and connection for seniors and adults with disabilities, children and families, and people of all ages in need in Halton, Mississauga, and South Etobicoke.

Links2Care is proud to be a Great Place to Work® (Certified 2024-2025) and to have won 2024 Best Workplaces™ in Canada, based on employee feedback about their workplace experience. We also received CARF accreditation, demonstrating our commitment to quality services, accountability, and sound financial stewardship. At Links2Care, we foster a supportive, collaborative environment for employees, clients, and the community.

Our vision is to create "A community that is cared for, always," and we live our values of Respect, Equity, Integrity, Dedication, and Innovation every day. Join us in making a meaningful impact!

Job Type:

Location: Oakville Site

Hours of work are subject to change based on program needs.

To Apply: Email your resume and cover letter to jobs@links2care.ca

Hourly Wage: $86,000 to $90,000

Position Overview

The Manager, Finance is responsible for supervising the Finance team, while ensuring the day-to-day operations of the Finance department are completed without error, in a timely and efficient manner. The Manager, Finance works closely with all other members of the Leadership Team to provide guidance, investigate, and resolve issues regarding financial activities of the organization related to accounting, internal controls, financial reporting and analysis, budgets and forecasting, payroll, and group benefits. The Manager, Finance will actively demonstrate, promote, and support the Values, Mission and Vision of Links2Care.

Role and Responsibilities

Organizational

• Complies with Links2Care’s policies, standards, guidelines, and procedures
• Participates effectively in staff and other designated internal meetings
• Adheres to confidentiality policies and privacy of information regulations

Oversees Day to Day Operations of the Finance Department

• Participates in the establishment and ongoing development of accounting policies and procedures, including process and system changes/improvements
• Ensures interfaces between financial systems (e.g., MS Dynamics GP, Quadrant HRIS, AlayaCare) are functioning well
• Complies with reporting deadlines and requirements as outlined in funding agreements
• Maintains deadline schedules to ensure reporting and Finance deadlines are met
• Plans and works with the Finance team to improve and streamline the financial systems
• Ensures all journal entries are entered accurately and all tasks related to month end, quarterly and yearly reporting are completed according to planning and deadlines
• Responsible for accurate accruals and accounts reconciliations, as well as variance analysis for all balance sheet accounts
• Assists with various audits including the annual financial audit; in charge of preparing and compiling the requested information and schedules
• Participates effectively in various planning and up-date meetings with the Leadership Team
• Ensures compliance with accepted accounting principles for not-for-profit enterprises
• Performs other duties as assigned

Reporting and Analysis

• Undertakes financial analysis as needed including non-financial statistics and special purpose analysis for problem investigation and other inquiries
• Completes analysis to support the annual budget as well as budgeting for specific programs, forecasting
• Prepares monthly internal Management Reports and quarterly Board Reports
• Creates and completes periodic reports (MIS-TB, SRI, ARR) to funding agencies and any ad-hoc reports requested by the Leadership and Sr. Leadership Team
• Submits applications for HST rebate semi-annually and yearly for Property Tax Rebates

Payroll and Benefits Administration

• Responsible for the Payroll and Benefits processes for the Executive (Leadership) Team, as well as payroll review and submission for the entire organization, including statutory deductions, WSIB, EHT, T4s and year end reconciliations

Data Entry, Maintenance and Statistics

• Responsible for ensuring accurate, timely and complete entry of data into all financial and statistical systems: MS Dynamics (GP, FRx, HRIS), Alayacare.
• Collects, reconciles and compiles monthly and quarterly statistical data to align with financial reporting by program, providing analysis for internal and external reporting (compliant with OHRS, the Ministry of Health and Halton Region guidelines)

Supervise Direct Reports

• Responsible for: managing the work, supervising, planning, and monitoring of direct reports to ensure all Links2Care’s deadlines and goals are met; carrying out the reporting staff evaluations, coaching, counselling, and corrective actions, as well as organizing and holding regular meetings with the direct reporting staff to provide input, advice, and guidance
• Maintains working knowledge of the tasks completed by each reporting employee, to ensure adequate cross-training of all positions for back up and replacement purposes, including back up for agency wide regular payroll process
• Manage the Finance team, including providing orientation, training, direction, and support; and evaluating employee performance

Qualifications

• Diploma or degree in post-secondary accounting / business administration or similar experience
• Completion or working towards a professional accounting designation (CPA)
• 10+ years of related experience in finance and accounting is required with minimum 5 years supervising, training, coaching, and developing a team
• Experience in the Not-for-Profit Health Care Sector
• Completion or working towards a professional accounting designation
• Working knowledge and proficient in MS Dynamics Great Plains, HRIS, Frx
• Knowledge of Alayacare is an asset
• Fully proficient in MS Office suite, expert in Excel, including macros, pivot tables and formulas
• Knowledge of related government sector legislation and regulations and industry best practices an asset
• Knowledge of employment legislation including Employment Standards Act, Accessibility, and Occupational Health & Safety, Information Management Security, and Privacy legislation, an asset
• Must complete a Criminal Reference Check and Vulnerable Sector Screen prior to and throughout employment as required
• Employees who drive on behalf of Links2Care for work related purposes must possess and provide proof of a valid Ontario driver’s license and a minimum of $1,000,000 liability insurance on their vehicle

Links2Care reaffirms its policy and maintains a work environment free from discrimination, treating all employees with dignity and respect. All employees share in the responsibility and commitment to equal employment opportunity. Links2Care does not discriminate against any employee or applicant based on age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal and provincial laws, regulations, and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, social and recreational programs.

It is the policy of Links2Care to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where a particular employee works. Links2Care is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Should any applicant require accommodation through the application, interview, or selection processes, please contact our Human Resources Department at 905-844-0252 ext. 130.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Pay: $86,000.00-$90,000.00 per year

Benefits:

• Casual dress
• Company events
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Application question(s):

• Do you have working knowledge and proficient in MS Dynamics Great Plains, HRIS, Frx?
• Have you completed or are working towards a professional accounting designation (CPA)?

Work Location: Hybrid remote in Oakville, ON