passport office jobs in Surrey, BC

Westcan Greenhouses - Office Assistant

Westcan Greenhouses is a wholesale grower located in Langley, BC, Canada, a major grower in North America. We custom propagate and grow wide varieties of plants, ranging from shrubs, perennials, annuals, ground covers, grasses, herbs, tropicals, ect.

Job Overview

We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational skills will help foster an efficient, welcoming, and professional environment. This paid position offers an exciting opportunity for someone eager to develop their administrative skills while contributing to a thriving workplace.

Responsibilities include:

• Performing data entry tasks accurately using Microsoft Office applications and company software.
• Helping with order entry, updating pricing and entering crop plans for orders and new varieties. Assisting inventory management: new plants, UPC, SKU, potting reports, relocation reports, tag inventory control. Assist with crop planning: new crop plans, crop IDs, change crop plans.
• Purchasing both plant materials as well as office materials
• Assisting with coordination of employee evaluations, filling in paperwork, and updating inventory
• Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and compliance with record retention policies
• Support administrative functions such as scheduling, coordinating meetings, and preparing correspondence with attention to detail and proofreading standards
• Conduct clerical tasks such as photocopying, scanning, faxing documents, and maintaining office supplies inventory

Skills

• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and a learning attitude to new softwares
• Previous office experience with a focus on clerical work, data entry, filing systems, and front desk responsibilities
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Effective typing speed combined with proofreading abilities to ensure error-free communication
• Familiarity with basic office equipment operation (printers, scanners)
• Strong organizational skills paired with attention to detail; ability to manage multiple priorities seamlessly

Requirements:

• Must possess a vehicle as our office is not transit accessible
• Proficient with Microsoft Office Suite
• HR experience is considered an asset
• Exceptional organizational and prioritizing skills
• Strong analytical and problem-solving skills
• Excellent interpersonal, teamwork and detail-oriented skills

Education and Experience:

• Bachelor’s degree in Business, horticulture or related field required
• Experience in horticulture is preferred

Join us at Westcan Greenhouses an Office Assistant where your enthusiasm for organization and support will make a meaningful impact every day! This role is perfect for motivated individuals looking to grow their administrative expertise in a vibrant work environment.

***We will NOT accept international applications!!! We will only consider BC candidates this time!!!***

***No accommodation will be provided!!!***

Pay: From $21.00 per hour

Benefits:

• Company events
• On-site parking

Ability to commute/relocate:

• Langley, BC: reliably commute or plan to relocate before starting work (required)

Language:

• English (required)

Licence/Certification:

• Passport (required)
• Driving Licence (preferred)

Work Location: In person