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    • Track and document medical appointments and other relevant client information.
    • The Administrative Coordinator with PAB/LPN experience is responsible for…
    • *Single point of executive control.
    • Prepare reports, presentations, meeting materials and executive communications to a high standard of polish.
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    • Successful completion of a formal post-secondary administrative assistant program required.
    • Complete high school education, Manitoba standards, required.
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    • 3+ years supporting a senior executive, founder, or business owner, with HR exposure…
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    • Maintaining confidential patient records and medical documentation.
    • Proficiency with electronic medical records, electronic scheduling systems, Microsoft Office…
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    • Maintaining confidential patient records and medical documentation.
    • Proficiency with electronic medical records, electronic scheduling systems, Microsoft Office…
    • Executive assistant : 1 year (preferred).
    • Minimum of two (2) years of experience providing executive administrative support at a senior management level.
    • Work in a collaborative, patient-focused medical environment.
    • We are currently seeking a Full-Time Surgical Assistant Manager to support the Surgical Director…
    • Support continuous improvement initiatives related to executive administration, physician affairs, organizational reporting, and operational effectiveness.
    • Previous experience in medical aesthetics, dermatology, or a related patient-facing healthcare role is an asset.
    • Competitive commission structure after 90 days.
    • Proficiency in using office equipment and medical software.
    • Nous recherchons un.e adjoint.e executive polyvalent.e et dévoué.e pour joindre notre équipe.
    • Hours of Work:* Full-Time.
    • Infini Health is a leading multidisciplinary pain management and sports medicine center, specializing in musculoskeletal,…
    • We are currently seeking a dynamic and experienced Administrative Team Supervisor to join our new Vancouver clinic to lead and oversee our administrative team,…
    • Manage executive calendars, meeting scheduling, and logistics.
    • Minimum 5 years of experience in an executive, administrative, or coordination role.
    • Act as back up and provide assistance to other assistants as required.
    • Job Status: Permanent Full-Time*.
    • This position is responsible for managing a variety of…
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Job Post Details

PAB/LPN ADMINISTRATIVE COORDINATOR - job post

Coup de Balai Inc
Montréal, QC H3W 3E3
$26–$31 an hour - Permanent, Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $26–$31 an hour

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Weekends as needed

Location

Montréal, QC H3W 3E3

Benefits

Pulled from the full job description

  • Company pension
  • Casual dress
  • Company events

Full job description

ADMINISTRATIVE COORDINATOR PAB / LPN

POSITION SUMMARY

The Administrative Coordinator with PAB/LPN experience is responsible for coordinating home care services, supporting employees, communicating with customers and healthcare professionals, and ensuring quality client care. This role combines healthcare knowledge with administrative and scheduling responsibilities to support the efficient delivery of services.

KEY RESPONSIBILITIES

Client Care & Service Coordination

  • Conduct assessments and evaluations for new and existing clients.
  • Develop, implement, and update individualized client service plans.
  • Monitor client needs and ensure services are delivered according to established care plans.
  • Track and document medical appointments and other relevant client information.
  • Communicate with customers, clients, families, social workers, and other healthcare professionals to ensure continuity of care.

Scheduling, Administration & Employee Support

  • Coordinate employee schedules, vacation coverage, replacements, weekend coverage.
  • Assign and distribute service hours based on client needs and employee availability.
  • Answer and manage incoming phone calls, emails, and customer inquiries in a professional and timely manner.
  • Maintain accurate and confidential client records.
  • Prepare reports, correspondence, and other administrative documents.
  • Communicate company updates, policies, procedures, and service-related information to employees.
  • Provide guidance and support to employees and respond to urgent situations and emergencies.
  • Assist with daily office operations and ensure timely follow-up on customer, client, and employee requests.
  • Participate in the company's after-hours emergency phone rotation as required.

QUALIFICATIONS

  • Diploma as a Personal Care Attendant (PAB) and/or Licensed Practical Nurse (LPN).
  • Minimum of 3-year experience in healthcare coordination, customer service, or a related field.
  • Fluently bilingual in English and French (spoken and written) is required.
  • Excellent organizational, communication, and problem-solving skills, with the ability to effectively manage multiple priorities while maintaining a high level of accuracy and attention to detail.
  • Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with database skills.

CORE COMPETENCIES

  • Customer-focused with a compassionate and professional approach.
  • Strong organizational and time-management skills.
  • Excellent interpersonal and communication abilities.
  • Sound judgment and decision-making skills.
  • Ability to work independently and collaboratively with a team in a fast-paced environment.
  • Attention to detail and commitment to providing exceptional customer service.
  • Salary commensurate with experience.

Pay: $26.00-$31.00 per hour

Benefits:

  • Casual dress
  • Company events
  • Company pension

Work Location: In person

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