Office Administrator

About Us

Prism Industrial Services is a fast growing, industrial contracting company located in the Foothills Industrial area, specializing in Millwrighting, Fabrication, Pipefitting, and Industrial Moving. We pride ourselves on delivering quality and efficiency in every project we take on. To support our growing operations, we are seeking an outgoing, experienced, and detail-oriented Office Administrator to join our team.

Job description

Job Summary:
Reporting to the General Manager, the Office Administrator will oversee a variety of administrative tasks to ensure the office runs efficiently. Success in this role requires excellent communication, keen attention to detail, strong teamwork, and exceptional multitasking skills.

Responsibilities:

• Manage vendor relationships.
• Issue purchase orders to vendors.
• Perform clerical duties such as filing, photocopying, and scanning documents.
• Answer phone calls and direct inquiries to the appropriate department.
• Maintain employee records.
• Oversee general office operations, including maintenance of office equipment and supplies.
• Assist with human resources tasks, such as onboarding new employees and maintaining employee records.
• Greet visitors and provide them with necessary information or assistance.
• Utilize QuickBooks software for bookkeeping tasks.
• Provide team management support, including scheduling meetings and coordinating calendars.

Skills:

• Strong interpersonal skills.
• Proficient in budgeting and financial tracking.
• Excellent clerical skills, including filing, scanning, and photocopying.
• Familiarity with phone systems and ability to handle incoming calls professionally.
• Proficiency in general office tasks and operations.
• Basic understanding of human resources functions.
• Experience with QuickBooks software preferred.
• Ability to work in a team setting.
• Proficient in Microsoft Outlook, Excel, Word, and SharePoint.

This is a permanent position with competitive pay. We offer opportunities for professional growth and a supportive work environment.

Job Types: Part-time, Permanent

Pay: $19.00-$25.00 per hour

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person

Job Types: Full-time, Permanent

Pay: $19.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Do you have experience with any accounting software?

Education:

• Secondary School (required)

Experience:

• Administrative: 3 years (required)

Language:

• English (required)

Location:

• Calgary, AB T2C 0B3 (required)

Work Location: In person

Application deadline: 2024-12-27