Administrative Assistant

Full-Time Administrative Assistant – VR PRO Inc. | Burlington, ON

Location: Burlington, ON

Employment Type: Full-Time

Industry: Race Event Management

Company Website: vrpro.ca

Start Date: Immediate

About Us

VR PRO Inc. is a premier race event management company based in Burlington, Ontario, with over 30 years of experience producing some of Canada’s most iconic races including the Chilly Half Marathon, Santa Races, Canada Day Races, Frigid 10K& Frosty 5K, and many more. Our events bring together thousands of runners each year to celebrate community, fitness, and fun while supporting local charities across the GTA.

Position Summary

We’re hiring a full-time Administrative Assistant, ideally someone who’s already part of the running or athletic community and wants to bring that passion to the behind-the-scenes side of racing. In this role, you’ll support the planning, coordination, and execution of road races year-round, and be part of a small, dedicated team that lives and breathes events.

Key Responsibilities

• Assist the Race Director in all aspects of race execution from planning to post-race wrap-up.
• Coordinate with vendors, volunteers, sponsors, and municipalities.
• Help manage course setup, signage, water stations, race kit preparation, and start/finish line logistics.
• Support race-day operations including on-site troubleshooting, volunteer direction, and teardown.
• Communicate with participants, volunteers, and partners via email and phone.
• Maintain and organize race equipment and materials.
• Contribute to participant engagement and social media if interested.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Supervise office and volunteer staff
• Inspect and select sites
• Recruit, hire and supervise staff and/or volunteers
• Develop and monitor emergency security plans
• Assist in the preparation of brochures, reports, newsletters and other material
• Develop risk management plans
• Manage Event Logistics
• Manage events
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment

Requirements

• Passion for running, racing, or the endurance sports community.
• Previous experience in event coordination, sports, hospitality, or community organizing.
• Strong organizational and communication skills.
• Comfortable working outdoors in varying weather conditions.
• Availability for weekends, early mornings, and holiday events (e.g., Canada Day, Santa Races).
• Physically able to lift up to 40 lbs and be active throughout event days.
• Valid driver’s license and access to a vehicle is an asset.
• Knowledge of race culture (as a runner, volunteer, or spectator) is a strong advantage.

What We Offer

• The opportunity to work on some of Ontario’s most recognized races.
• A dynamic, hands-on role where no two days are the same.
• Free race entries and staff perks.
• A chance to make a real impact in the running community.

How to Apply

Send your résumé and a short cover letter to info@vrpro.ca with the subject line “Administrative Assistant – Application.” Tell us about your background and if you’re a runner or athlete, we’d love to hear about that too.

Be Part of the Team That Races With Purpose

At VR PRO Inc., we don’t just organize events, we create experiences for thousands of runners each year. Join a team that shares your passion and helps bring races to life across the GTA.

Job Type: Full-time

Pay: $36.00 per hour

Expected hours: 40 per week

Ability to commute/relocate:

• Burlington, ON: reliably commute or plan to relocate before starting work (preferred)

Experience:

• running or run events: 1 year (preferred)

Location:

• Burlington, ON (preferred)

Work Location: In person