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Personal Assistant / Service Support

4MY AUTO Group

1685 Tenth Line Road, Orleans, ON K1E 3E8

$45,000–$50,000 a year - Permanent, Full-time

Location

1685 Tenth Line Road, Orleans, ON K1E 3E8

Benefits

Pulled from the full job description

Vision care
Dental care
Company car
On-site parking

Full job description

About the role
NAPA AUTOPRO 4My Auto is a trusted automotive repair and maintenance shop proudly serving the Ottawa community since 2014, with two convenient locations in Gloucester and Orléans.

We are currently looking for a reliable, organized, and professional Personal Assistant to provide direct administrative support to the owner and assist with service and front desk support.

This position is ideal for someone who enjoys variety, is highly organized, and thrives in a small business environment.

Responsibilities

Administrative & Personal Assistant Support (Primary Focus)

Manage the owner’s calendar, appointments, and scheduling (personal and business)
Perform general administrative and clerical duties
Assist with basic bookkeeping, including invoicing, expense tracking, filing, and data entry
Process payroll accurately and on time
Organize and maintain accurate records and documentation
Support day-to-day personal business operations and coordination

Service & Front Desk Support (As Needed):

Answer incoming phone calls and respond to customer inquiries
Greet customers in a friendly and professional manner
Assist with scheduling customer appointments
Support parts ordering and follow-ups

Qualifications & Skills

Minimum 2 years’ experience in an administrative, personal assistant, or office support role
Minimum 2 years’ experience with clerical and basic bookkeeping tasks
Minimum 2 years’ experience processing payroll
Experience using QuickBooks or similar accounting software
Proficiency with Microsoft Office (Outlook, Excel, Word, etc)
Post‑secondary diploma or certificate in Business Administration, Office Administration, Accounting, or a related field required
Valid driver’s license and ability to be insured under the company’s vehicle policy is required.
Professional, dependable, and discreet
Ability to work in a fast-paced, small business environment
Strong organizational and time-management skills
Excellent communication and customer service skills
Automotive or service industry experience is an asset but not required (training provided)
Advanced computer proficiency (email, calendars, spreadsheets)