Office Manager

Position Summary

The Office Manager oversees the daily administrative, financial, and human resources operations of the boat shop. This role ensures smooth office management, accurate payroll processing, vendor payables, and compliance with company policies. The Office Manager serves as the central point of contact for employees, management, and external partners, supporting both business efficiency and employee satisfaction.

Key Responsibilities

Human Resources

• Administer employee onboarding, orientation, and offboarding processes.
• Maintain personnel records, including training, certifications, and time-off requests.
• Support recruitment, posting job ads, screening applicants, and coordinating interviews.
• Manage employee relations, acting as the first point of contact for HR questions.
• Ensure compliance with labor laws, workplace safety policies, and company standards.

Payroll & Benefits

• Prepare and process weekly payroll accurately and on time.
• Track employee hours, overtime, vacation, and personal time.
• Administer employee benefits, including health plans, and insurance.
• Prepare and submit government remittances (EI, CPP, taxes, etc.) as required.

Accounts Payable & Financial Administration

• Process invoices, match purchase orders, and manage vendor payments.
• Reconcile credit card statements, expense reports, and petty cash.
• Support financial reporting by providing accurate records to accounting.
• Assist with annual budget preparation and expense tracking.

Office Management & Administration

• Oversee the day-to-day operations of the office to ensure a professional and efficient work environment.
• Maintain office supplies, equipment, and filing systems (digital and paper).
• Handle correspondence, customer inquiries, and vendor communications.
• Assist with shop compliance requirements (insurance renewals, licenses, permits, etc.).

Qualifications

• Diploma or degree in Business Administration, Human Resources, or related field (or equivalent work experience).
• Minimum 3–5 years of experience in office management, HR, payroll, or bookkeeping.
• Strong knowledge of Sage payroll systems and accounting software
• Familiarity with labor laws, HR best practices, and health & safety requirements.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Key Competencies

• Attention to Detail: Ensures accuracy in payroll, financial records, and HR documentation.
• Time Management: Ability to prioritize and handle multiple responsibilities
• Interpersonal Skills: Builds trust with employees, vendors, and management.
• Initiative: Identifies areas for improvement and implements solutions.
• Adaptability: Comfortable working in a hands-on, team-oriented boat shop setting.

Working Conditions

• Office located within an active boat repair and manufacturing facility.
• Standard business hours with occasional flexibility required.
• Interaction with both administrative staff and shop floor employees.

Job Type: Full-time

Pay: $20.00-$26.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care

Work Location: In person