Events Assistant (Summer Term)

Events Assistant – Term Position

Posting End Date: May 8, 2026

Anticipated Start Date: June 1, 2026

Anticipated End Date: September 25, 2026

Shift: Days with occasional evenings & weekends as required

Daily Hours Worked: 7.75

Hours Per Week: 38.75

Overview:

At Victoria Hospital Foundation, we are passionate about supporting quality, innovative, and accessible care through Victoria Hospital and our community impact partners, ACCESS Fort Garry and Victoria Lifeline. In close to 20 years, we have invested more than $21 million in innovations that enhance healthcare and the patient experience at Victoria Hospital, and support our community’s overall health and well-being.

Victoria Hospital Foundation values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We welcome applications from candidates who identify as visible minorities, Indigenous people, persons with disabilities, persons within the 2SLGBTQI+ community, and those reflecting the ethnic and cultural backgrounds of south Winnipeg where the hospital is located. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Term position: 17 weeks in duration (June 1 – Sept 25, 2026), 38.75 hours per week at a set hourly wage. This position is partially funded by Canada Summer Jobs.

Summary:

We are looking for an enthusiastic Events Assistant to help achieve our fundraising goals.

Reporting to the Director of Events & Digital Media, the Events Assistant is responsible for supporting all events that take place through the Foundation, and providing back up support to the Finance & Administrative Coordinator with general reception duties.

Role & Responsibilities:

• Assist with the preparation, delivery, and promotion of the Foundation’s Signature Event, stewardship events, third-party events, and events and activities with granting partners.
• Liaise with vendors, sponsors and community partners to solicit and steward sponsorships, prizes, or in-kind donations.
• Coordination of prizes and auctions associated with fundraising and events.
• Coordination of sponsorship deliverables and recognition.
• Coordination of vendor and sponsorship contracts.
• Coordinating the invoicing function for sponsorship as well as maintaining the Accounts Receivable tracking sheet.
• Supports post-event expense/vendor/budget reconciliation.
• Attend committee meetings for signature events and take and assist with meeting minutes as required.
• Act as administrative contact for RSVPs and maintain accurate attendee lists.
• Assist with logistics, décor, set-up, tear down etc. for events as required and defined.
• Supports recruitment, scheduling, and training of event volunteers.
• Supports file management system for all events.
• Ensure relevant information is compiled and entered into CRM.
• Act as liaison for all third-party events which includes administration of agreements, and assisting third party event organizers with brand management and promotions.
• Assist with project management to ensure deadlines are adhered to for event management and marketing support.
• Design print and electronic event materials in accordance with brand specifications.
• Support the development of event promotional materials including content for social media, email marketing and website.
• Provide back up support to the Finance & Administrative Coordinator on reception services, acting as the first point of contact for in-person and telephone inquiries at the Foundation.

Experience:

• Demonstrated experience in event planning, communications, and/or public relations.

Assets:

• Related business development and fundraising experience within the environment of healthcare would be considered an asset.
• Project management experience.
• A valid Manitoba Class 5 Driver’s License and access to a vehicle.

Qualifications:

• Currently pursuing or has a degree or certificate in either Communications, Public Relations, Marketing, Hospitality & Event Management, Tourism, or a relevant field.
• Between 15 and 30 years of age (inclusive) at the start of employment (Canada Summer Jobs funding requirement).
• Is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act* and is legally entitled to work according to the relevant provincial/territorial legislation and regulations. (*International students are not eligible).
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
• Proficient in Microsoft Word, Outlook, basic Excel and Google Sheets.
• Ability to manage multiple projects and work assignments with an organized approach.
• Ability to work under pressure in a fast-paced environment
• Create and maintain strong working relationships easily with a variety of vendors, sponsors and committee members.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Excellent written communications skills and email etiquette.
• Experience with direct sales marketing and communication tactics.
• Excellent organizational skills with meticulous attention to detail.
• The ability to take initiative and deliver projects under tight deadlines.
• Must be self-motivated and able to work well both independently and cooperatively. Occasional evening/weekend work may be required.
• This position requires some lifting and transporting of materials, supplies, and equipment involved in the set-up and tear down of events.
• This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Interested candidates are encouraged to email their cover letter and resume to Cheri Jackson at cjackson7@vgh.mb.ca by May 8, 2026. We thank all applicants but only those selected for an interview will be contacted.

Job Types: Full-time, Seasonal
Contract length: 3 months

Expected hours: 38.75 per week

Application question(s):

• Have you obtained or are you currently pursuing a degree or certificate in either Hospitality & Event Management, Marketing, Tourism, Communications, Public Relations or a relevant field?

Work Location: In person