Administrative Coordinator

Pick, Plant and Prune Inc.
Growing beautiful spaces, strong communities, and a business rooted in care.

About Us

Pick, Plant and Prune Inc. is a well-established gardening and landscaping company with over a decade of experience creating and maintaining beautiful outdoor spaces. Alongside our client work, we are deeply invested in community initiatives like The Abundance Garden, where we grow food for those in need.

We’re a hands-in-the-soil kind of team… but behind every thriving garden is strong organization, communication, and care. That’s where you come in.

The Role

We’re looking for a detail-loving, people-oriented Administrative Coordinator to help keep our operations running smoothly through the busy gardening season and beyond.

This role is part logistics wizard, part client care specialist, and part behind-the-scenes backbone of the business.

Key Responsibilities:

Client & Communication Support

• Respond to client inquiries (email, phone, social media)
• Schedule consultations and maintain booking calendars
• Provide warm, professional communication that reflects our company

Operations & Scheduling

• Coordinate with crews to help with their requests
• Assist with ordering of materials and communications with suppliers
• Support project tracking and timelines

Administrative Tasks

• Assisting accountant with paperwork needs
• Maintain organized digital files and records
• Help with payroll

Team & Community Support

• Help coordinate internal communication with field crews
• Support events, workshops, and community garden initiatives
• Occasionally assist with social media organization or posting

What We’re Looking For:

You might be a great fit if you:

• Communicate clearly and kindly
• Proven experience in administrative roles with proficiency in Microsoft Office, Google Workspace, and data entry.
• Strong organizational skills with the ability to multitask effectively.
• Experience with Jobber considered a bonus
• Ability to work independently as well as part of a team.
• Knowledge of bookkeeping principles is a plus.
• A genuine interest in sustainable gardening or horticulture is advantageous.
• Enjoy working in a seasonal, fast-paced environment

Position Details

• Type: Part-time , time of work is flexible but will need to be available between 7:30 and 8:30 most days to assist if something is needed for crews start of day. Approximately 4 hours a day.
• Location: Hybrid (some in-person required depending on company events or large projects)
• Compensation: Based on experience, $25.00 - 30.00 per hour.

Why Work With Us?

• Be part of a company that values community, creativity, and care
• Work closely with a small, supportive team
• See the direct impact of your work on both clients and the community
• Opportunities to grow as the business grows

Job Types: Part-time, Seasonal
Contract length: 9 months

Pay: From $25.50 per hour

Expected hours: 20 – 25 per week

Benefits:

• Company events
• Dental care
• Extended health care
• Work from home

Work Location: Hybrid remote in Russell, ON