Work From Home Admin jobs

Position Title: Administration and Purchasing Agent
Hours of work: Monday - Friday, some overtime may be required
Status: Full-time
Work Location: Hybrid/Remote

Position Summary:

The Administration and Purchasing Agent duties need to be performed with an emphasis on speed and accuracy, in a flexible work from home and/or office environment.

Primary Responsibilities:

• All custom foam orders, sample orders, quotes, inquiries and follow up. Includes receiving and managing PO’s and shipments for custom foam vendors.
• Weekly fabric, supplies, custom fabric, flooring purchasing and intersite transfers.
• Managing quotes, inquiries and follow up with assigned vendors, sales rep, and customer experience. Includes managing and updating all PO’s and shipments.
• Price comparison and updating vendor price lists.
• Managing projections for ordering.
• Analysis of business reporting and analytics for performance management.
• Purchasing custom products – quilting, heat sealed and laminated.
• Investigate and resolve problems, discrepancies and inquiries regarding custom foam and all purchasing and vendor issues.
• Learning product specifications, trends, and ordering lead times.
• Work closely with suppliers to develop a good working relationship, as required to resolve issues such as delayed orders, missing orders or orders not being filled by the supplier in a timely manner.
• Perform administrative tasks with high speed and accuracy as required.
• Learn and understand current Product Management processes and procedures and recommend improvements by replacing manual processes with technological solutions.
• Investigate, follow up and resolve all discrepancies and/or inquiries.
• Facilitate and coordinate all escalation processes or procedures.
• Work closely with team members, both internal and external, to resolve any questions in a collaborative manner.
• Verify that all transactions comply with the companies’ policies and procedures.

Complete various ad hoc projects as required:

• Provide feedback for the supplier performance review.
• Custom Foam updates and closures memo.
• Updating discontinued SKU’s.
• Stock adjustments for discontinued and damaged fabrics.
• In use/Not in use report.
• Overstock and damaged fabrics return and/or request credits.
• Weekly Product Management meetings.
• Assist in training new hires.
• Back up for custom Infinity carpet ordering.

Requirements:

• Good communication and written and verbal skills.
• Advanced administration and data entry; fast alpha-numeric wpm with high accuracy.
• Attending meetings on time, organized, meeting deadlines, and following instructions.
• Team player and able to help the team when required.
• Strong analytical experience, reporting, documentation, and problem-solving skills.
• Intermediate – Advanced Microsoft Office, specifically Word, Excel, Outlook.
• Strong analytical/computer skills-advanced Excel skills (extensive experience with pivot tables and Macros), ERP systems and the ability to extract information into user friendly formats.

Proven Skills, Abilities, and Attributes:

• Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues.
• Manage and analyze business reporting and analytics for performance management.
• Driven, self-motivated, fast learner and results oriented.
• Ability to effectively prioritize and execute tasks within deadlines.
• Present analysis results in a clear and concise format with a focus on findings resulting in the ability to sales strategy.
• High levels of speed, accuracy, and efficiency.
• Team player.

Working Conditions:

• Hybrid or remote work environment
• Overtime as required.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Application question(s):

• Our head office is located in Sherwood Park, Alberta. For candidates who live within commuting distance, this is a hybrid position. If you are local, does this location work for you?
• This position is full-time, 40 hours per week, Monday to Friday business hours. Is this what you are looking for?
• Can you please tell me what salary you are looking for?
• Are you used to working in a fast paced environment?
• Are you able to work with minimal supervision?
• Are you comfortable typing 40-50 WPM?
• How many years of purchasing experience do you have?
• Please explain in detail your experience in Microsoft Excel? (pivot tables, macros, report creations, IF functionalities, etc)
• Are you comfortable with taking calculated risks once you have been fully trained in your role?
• Do you have a sense of humor?
• Are you legally eligible to work in Canada?

Work Location: Hybrid remote in Sherwood Park, AB