Visa Sponsorship Canada Software jobs in Canada

ADMINISTRATIVE ASSISTANT

Competition # ADMIN 26-081 (Repost)

Administration: Permanent, Full-time, 80 hours bi-weekly; Days

Administration: Permanent Full-Time, 80 Hours Bi-Weekly / 1.0 FTE: Days

About Marymound

About Marymound

Marymound supports children, youth, and families through programs and services focused on healing, belonging, and well-being. We are committed to respectful relationships, culturally safe service, and a workplace that reflects the communities we serve. As many of the people we serve are First Nations, Métis, and Inuit, we strongly encourage Indigenous applicants.

About the Role

Reporting to the Executive Assistant, the Administrative Assistant provides day-to-day administrative and operational support to assigned leaders, programs, and departments. This is a hands-on coordination role that helps keep information accurate, schedules organized, meetings prepared, and office activities running smoothly. The position works with employees and leaders across Marymound and serves as a point of contact for children, youth, families, visitors, and community partners.

Key Responsibilities

• Provide administrative support to the Executive Assistant and assigned leaders, including preparing, editing, formatting, and proofreading correspondence, reports, forms, spreadsheets, presentations, and meeting materials.
• Develop and format administrative tools and documents, including Adobe forms, Excel spreadsheets, tracking tools, matrices, statistics, PowerPoint presentations, and other materials to support departmental operations, reporting, and information management.
• Coordinate calendars, appointments, meetings, interviews, training sessions, and events; arrange rooms, technology, refreshments, and required materials.
• Assist with Board, Executive Leadership, and organizational meeting materials, as assigned, and coordinate travel and accommodation arrangements when needed.
• Maintain accurate electronic and paper records, filing systems, document versions, databases, and data-entry records; assist with statistical reporting and information management.
• Order and monitor office supplies and administrative resources and support general office operations.
• Support onboarding activities, cross-department administrative needs, special projects, process improvements, and organizational initiatives.
• Handle organizational, employee, client, and other sensitive information with discretion and in accordance with policies and applicable requirements.
• Contribute to a respectful, collaborative, culturally safe workplace; follow health and safety procedures and report hazards or concerns as required.
• Respond to routine inquiries, screen and direct calls and correspondence, welcome visitors, and connect requests with the appropriate person or department.

Qualifications and Experience

• A diploma or certificate in Office Administration, Business Administration, or a related field is preferred; an equivalent combination of education and experience may be considered.
• At least two (2) years of progressively responsible administrative experience.
• Experience supporting multiple leaders or departments is an asset.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience with electronic records management systems and virtual meeting platforms is an asset, along with the ability to learn new software.
• Strong written, verbal, interpersonal, proofreading, and customer service skills.
• Excellent organization, time management, accuracy, and attention to detail, with the ability to manage competing priorities and deadlines with minimal supervision.
• Sound judgment, initiative, discretion, and a demonstrated ability to maintain confidentiality.
• Respect for Indigenous cultures, histories, and ways of knowing, and a commitment to culturally safe, relationship-centred service. Understanding the impacts of colonization and intergenerational trauma is an asset.

Working Conditions

This is a full-time, office-based position, primarily during regular business hours. The work involves extended computer use, frequent interruptions, changing priorities, and managing multiple deadlines. Occasional lifting of office supplies, files, or meeting materials and some flexibility in hours to support meetings, events, or operational needs may be required.

Why Join Marymound?

• Competitive compensation
• Comprehensive health and dental benefits
• Pension plan
• Professional development and learning opportunities
• A supportive, collaborative, and team-oriented work environment

Pre-Employment Requirements

• Must be legally eligible to work in Canada for the duration of employment.
• Must be able to meet Marymound’s pre-employment screening and verification requirements. These may include a Criminal Record Check, Vulnerable Sector Check where applicable, Child Abuse Registry Check, Adult Abuse Registry Check, driver’s abstract where required, reference checks, and verification of employment, education, and residential information.
• Marymound is not currently able to support applications for work permits, Labour Market Impact Assessments (LMIAs), or other employment-related immigration authorizations for this position.

Indigenous Employment Preference and Inclusion

Marymound is committed to strengthening Indigenous leadership and building a workforce that reflects the communities we serve. We strongly encourage applications from First Nations, Métis, and Inuit candidates. Preference may be given to qualified Indigenous applicants in accordance with Marymound’s Indigenous Employment Preference Policy and applicable legislation.

Applicants who wish to be considered under this policy are invited to voluntarily self-identify in their application. Self-identification is optional, will be kept confidential, and will be used for recruitment and selection purposes.

We also welcome applications from other equity-deserving candidates. Marymound is committed to an accessible, barrier-free recruitment process. Accommodation is available at any stage of recruitment; please let us know if you require accommodation.

Our Commitment:

Marymound is committed to building a workforce that reflects the communities we serve. We strongly encourage applications from First Nations, Métis, and Inuit candidates. Preference may be given to qualified Indigenous applicants in accordance with Marymound's Indigenous Employment Preference Policy and applicable legislation.

Marymound is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request for candidates participating in all stages of the selection process.

Close Date: October 20, 2026, by 11.59 PM

Internal Applicants: Submit ‘Internal Application Form’ with cover letter and current resume

External Applicants: Please include a cover letter outlining your interest in this position and how your skills and experience make you a strong fit for Marymound, along with your resume and references, and submit your application to:

Competition # AA 26-081 (Repost)

• E-mail: careers@marymound.com

Job Types: Full-time, Permanent

Expected hours: No more than 40.0 per week

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Application question(s):

• Marymound is a proud Indigenous-led organization committed to equitable and inclusive employment practices that align with applicable employment standards, human rights legislation, and the principles of fairness, merit, and representation. We value the diversity of experiences, perspectives, and identities that strengthen our workforce and enhance our ability to serve the community.

As part of our commitment to workforce equity and representation, applicants are welcome to voluntarily self-identify as belonging to one or more of the following designated groups:

☐ Indigenous Peoples (First Nations, Inuit, and Métis)
☐ Persons with Disabilities (including physical, mental, sensory, learning, or other disabilities)
☐ Visible Minorities (individuals who are non-white and non-Indigenous)

Experience:

• Microsoft Office: 2 years (required)
• Administrative: 2 years (required)
• minute taking: 1 year (required)

Work Location: In person