University of Alberta Medical Records jobs in Alberta

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of 2 years.

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at North Campus Edmonton.

The Department of Pediatrics at the University of Alberta is a leading centre for pediatric education and research in Canada. In partnership with the Stollery Children’s Hospital and community pediatrics across Northern Alberta, we provide exceptional care for children, youth, and families. Guided by our values of compassion, growth, and health equity, our team advances pediatric care through innovative research, accredited training programs, and unique learning opportunities led by dedicated faculty.

Working within the Division of Pediatric Hospital Medicine, the Research Coordinator will provide comprehensive support for a variety of clinical research studies focused on pediatric hospital conditions. The incumbent will specifically serve a significant role coordinating the research activities of the SAPHIRE (Supporting and Advancing Pediatric Hospital Research Excellence) research group. The incumbent will be integrally involved in the full lifecycle of research, with an emphasis on coordinating research activities. This role involves executing study protocols across multiple methodologies, including qualitative research, prospective observational studies, clinical trials, retrospective chart reviews, and survey administration.

• Coordinate overarching clinical research activities of the SAPHIRE Lab group. This includes a number of local and multisite studies through the Pediatric Inpatient Research Network (PIRN) and POPCORN (Pediatric Outcome Improvement through Coordination of Research Networks). These studies involve complex, multi step protocols and used mixed methodologies.
• Liaise with research coordinators at pediatric hospital across Canada to complete research studies.
• Support research assistant(s), undergraduate and graduate students in performing clinical research activities (e.g. basic education and training, answering methodology questions).
• Execute different research protocols using a variety of research methodologies including quantitative and qualitative methodologies.
• Conduct in-person recruitment of patients and families within the pediatric hospital and other clinical settings.
• Perform systematic data extraction from hospital records for retrospective chart reviews.
• Maintain program and research study databases, responsible for data entry, data abstraction, de-identification, cleaning, and patient confidentiality. Responsible for data backup in paper and electronic form, ensuring data is uploaded from EMRs (Connect Care, Netcare) to electronic capture platforms (e.g., REDCap), ensuring it is accessible, accurate, and available for analysis.
• Ensure the smooth and efficient day-to-day operation of research and data collection activities, and assist the Principal Investigator (PI).
• Actively contributes to and is involved in grant and manuscript preparation and submission with the PI, including drafting publications and study protocols.
• Support a workplace committed to safety in all its forms, physical, cultural and psychological.

Minimum qualifications:

• Post-secondary education, including a Bachelor’s degree in a health-related, anatomy- related, or science-related discipline, is required.
• Two to three years of experience in a research environment, specifically within clinical or hospital settings is preferred.
• Methodological Knowledge: Understanding of qualitative research methods, survey administration, and retrospective chart review techniques.
• Experience with patient interaction, administering questionnaires/assessments, and dealing with patients in a clinical setting.
• Experience navigating and abstracting data from provincial Electronic Medical Records (Connect Care, Netcare, ARIA).
• Proficiency in handling large databases and using electronic data capture platforms (e.g., REDCap) and Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Google Docs, Google Sheets, Google Slides, Google Drive, and Gmail).
• Communication: Exceptional interpersonal skills for sensitive interactions with pediatric patients and their families.
• Organization: Strong ability to prioritize tasks across multiple active studies to meet rigid deadlines.

Preferred qualifications:

• A Master of Science (MSc) degree (thesis- based) is strongly preferred.
• Clinical Research Coordinator (CRC) Certification is highly desirable.
• Proficiency with computer science software and statistical programming languages (e.g., R, MATLAB, GraphPad) is a significant asset for data analysis.
• Experience utilizing AI tools in healthcare research is highly desired.

Application Instructions

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This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.